Title
To amend the Department of Public Safety's 2011 Capital Improvement Budget, to authorize the City Auditor to transfer funds between projects in the Safety Capital Fund, to authorize and direct the Finance and Management Director to issue a purchase order for custom tilt-cab pumpers for the Division of Fire from an existing Cooperative State of Ohio Term Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with Sutphen Corporation, to authorize the expenditure of $947,122.18 from the Department of Public Safety's Gov'l B.A.B's (Build America Bonds), and to declare an emergency. ($947,122.18)
Explanation
BACKGROUND: This ordinance authorizes the purchase of two (2) custom tilt-cab pumpers (engines) for the Fire Division from an existing State of Ohio Term Contract with Sutphen Corporation. The Fire Division has a need to replace engines that are beyond their useful life and have high maintenance costs. Utilizing the State Term Contract will permit the timely ordering of custom tilt-cab pumpers (engines) from a local vendor, at a comparable price to previous purchases over the past three years. Included with the engine purchases will be all pertinent equipment utilized on the respective vehicles (i.e. ladders, hose, generators, communications equipment, etc.). This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
This ordinance also authorizes the amendment of the 2011 Capital Improvement Budget (CIB) and authorizes the City Auditor to transfer funds between projects within Safety's Gov'l B.A.B's (Build America Bonds)
Bid Information: A State of Ohio Term Contract exists for this purchase.
Contract Compliance: Sutphen Corporation 310671786 exp. 2/22/2012
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds and immediate purchase of this apparatus.
FISCAL IMPACT: This ordinance authorizes an expenditure of $947,122.18 from the Public Safety Capital fund, using Gov'l B.A.B. (Build America Bonds), to purchase two custom tilt-cab pumpers (engines) for the Fire Division from an existing State of Ohio Term Contract established with Sutphen Corporation. The Division of Fire budgeted $2 million in the 2011 capital budget to replace engines. The Fire Division spent $2.5M in 2010 to purchase five engines; $1M in 2009 to purchase two engines, $2,975,000.00 in 2008 to purchase seven engines, and $3,375,00.00 in 2007 to purchase eight engines. The CIB is also amended and cash transferred between projects in order to make these purchases.
Body
WHEREAS, the Fire Division has a need to purchase custom tilt-cab pumpers; and
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative Services Purchasing Office exists for these purchases; and
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget and transfer cash between projects in Public Safety's Gov'l B.A.B (Build America Bonds)
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to purchase said pumpers from an existing State of Ohio Term Contract established for such purposes, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of said pumpers for the Fire Division in accordance with the existing state of Ohio Term Contract established by the State of Ohio Purchasing Office with Sutphen Corporation.
SECTION 2. That the 2011 Capital Improvement Budget is hereby amended as follows;
Fund Current CIB Revised CIB
Police Property Room/Crime Lab 330033-100000 (Carryover) 746 $5,295,000.00 $4,393,881.00
Police Property Room/Crime Lab 330033-100000 (New Funding) 701 $2,700,000 $3,601,119.00
Fire Replacement - Engines 340101 - 100004 (Carryover) 746 $46,004.00 $947,123.00
Fire Replacement - Engines 340101-100004 (New funding) 701 $2,000,000.00 $1,098,881.00
SECTION 3. That the city Auditor is hereby authorized and directed to transfer funds within Public Safety's Gov'l B.A.B (Build America Bonds) as follows;
FROM:
Dept/Div. 3003| Fund 746|Project Number 330033-100000|Project Name: Police Property Room/Crime Lab |OCA Code:746330|Amount: $901,118.38.00
TO:
Dept/Div. 3004| Fund 746|Project Number 340101-100004|Project Name:Fire Replacement - Engines|OCA Code:711014|Amount: $901,118.38
SECTION 4. That the expenditure of $947,122.18, or so much thereof as may be necessary, be and is hereby authorized from the Public Safety's Gov'l B.A.B's (Build America Bonds), Fund 746, Division of Fire No. 3004, Object Level One 06, Object Level Three 6652, OCA 711014, Project #340101-100004 Fire Apparatus Replacement - Engines.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.