Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Weed and Vegetation Management with TruGreen LP. The Department of Public Utilities is the primary user for Weed and Vegetation Management. Weed and Vegetation Management is used to control weeds and overgrowth on City owned properties and roadways. The term of the proposed option contract would be approximately two (2) years, expiring December 31, 2028, with the option to renew for two (2) additional one (1) year extensions or portion thereof, at the same escalator clause. The Purchasing Office opened formal bids on September 10, 2026. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ033427). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
TruGreen LP, CC# 007293 expires 10/27/2027, All Items, $1.00
Total Estimated Annual Expenditure: $150,000.00, Department of Public Utilities is the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Weed and Vegetation Management with TruGreen LP; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Weed and Vegetation Management UTC will provide for the purchase of weed control chemical application for City owned properties and roadways throughout the City; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 10, 2026 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of the Public Utilities Department to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Weed and Vegetation Management; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Weed and Vegetation Management in accordance with Request for Quotation RFQ033427 for a term of approximately two (2) years, expiring December 31, 2028, with the option to renew for two (2) additional years or portion thereof, at the same pricing and the escalator clause, as follows:
TruGreen LP, All items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.