Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders with vendors from previously established Universal Term contracts for tire retreading and the purchase of Compressed Natural Gas.
Treadway Services - PA000329, exp. 3/31/17, Vendor# 002581, exp. 1/30/17
US Venture - PA000048, exp. 7/31/17, Vendor# 012024, exp. 3/10/17
These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: The Fleet Management Division budgeted $1million for automotive services in 2016. In 2015, $222,000 was spent on retreading of tires. This legislation authorizes $150,000.00 with Treadway Services for Tire Retreading Services which was budgeted as part of the $1 million for 2016. The Fleet Management Division also budgeted $734,000 for the purchase of Compressed Natural Gas in 2016. This legislation authorizes $100,000.00 with US Venture for the purchase of Compressed Natural Gas which was budgeted as part of the $734,000 for 2016.
Emergency action is requested to ensure an uninterrupted supply of parts, supplies and services, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.
Title
To authorize the Finance and Management Director to establish purchase orders with Treadway Services for Tire Retreading Services and US Venture for the purchase of Compressed Natural Gas for the Fleet Management Division per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $250,000.00 from the Fleet Management Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, various Universal Term Contracts (UTC) have been established through the formal competitive bidding process of the Purchasing Office with Treadway Services for tire retreading and US Venture for the purchase of Compressed Natural Gas; and
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase tire retreading services and Compressed Natural Gas for motorized equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Director to issue purchase orders for automotive parts to ensure uninterrupted supply for City vehicles, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the purchase of Tire Retreading Services and Compressed Natural Gas for the Fleet Management Division, per the terms and conditions of previously established Universal Term Contracts for the following vendors:
Treadway Services - PA000329, exp. 3/31/17, Vendor# 002581, exp. 1/30/17 ($150,000.00)
US Venture - PA000048, exp. 7/31/17, Vendor# 012024, exp. 3/10/17 ($100,000.00)
SECTION 2. That the expenditure of $250,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1 is hereby authorized in Fund 5200 Fleet Management Operating Fund in object classes 02 and 03 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1148-2016 Legislation Template.xls
SECTION 3. That the Finance and Management Director is hereby authorized to issue purchase orders and establish contracts for parts, supplies, and services with various vendors on behalf of the Fleet Management Division to ensure no disruptions to operations and to establish Auditor's Certificates for the same.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, nor ten days after passage, if the Mayor neither approves nor vetoes the same.