Explanation
BACKGROUND: This legislation authorizes modifying the contract for professional engineering services with Pomeroy & Associates, Ltd., transferring funds within the Storm Sewer Bond Fund; and amending the 2004 Capital Improvements Budget for the Moler Road Stormwater System Improvements Project.
While investigation and design for a new storm sewer on Moler Road was in process an additional drainage problem along Berkeley Road was identified by area residents. The additional flooding problems between Moler Road and Frebis Avenue was investigated for improvements by the Marion Road Areawide Study (CIP 972). The Marion Road study determined that storm sewer improvements along Berkeley Road were needed to resolve the problems. The scope of the Moler Road project should incorporate storm sewer improvements along Berkeley road so that the Moler road sewer capacity is adequate and that proper interaction of the two interconnected systems is ensured. Designing a single improvement project is more cost efficient and will allow a single construction project to minimize disruption to area residents and the traveling public. This contract modification will pay for additional engineering services needed to expand the scope of services to include storm sewer improvements along Berkeley Road and avoid adverse impacts on the Moler Road storm sewer. This contract modification is necessary to allow payment for the additional engineering services. it is necessary to revise the construction plans for Moler Road to include the additional area's drainage improvements, easement descriptions, and exhibits.
BID INFORMATION: To select this firm originally, the Director of Public Utilities requested detailed proposals from the firms of Pomeroy & Associates, Ltd.; Jones-Stuckey, Inc.; and C.F. Bird & R.J. Bull, Inc. These proposals were received on July 26, 2002. Based upon an evaluation of these proposals utilizing predetermined criteria, a selection committee determined that Pomeroy & Associates, Inc. had submitted the best proposal for the required project services.
CONTRACT AMOUNT: The new contract amount including this modification is $403,164.82. The original contract amount is $314,388.00, Modification No. 1 is $40,000.00 and Modification No. 2 is $48,776.82.
EMERGENCY DESIGNATION: Emergency designation is requested for this ordinance so that this additional work can be incorporated into the project plans without delaying the proposed construction schedule.
Title
To authorize the Director of Public Utilities to modify the contract for professional engineering design and technical project services with Pomeroy & Associates, Ltd. for the Moler Road Stormwater System Improvements Project for the Division of Sewerage and Drainage; to authorize the transfer of $48,776.82 within the Storm Sewer Bond Fund; to authorize the expenditure of $48,776.82 within the Storm Sewer Bond Fund; to authorize an amendment to the 2004 Capital Improvements Budget; and to declare an emergency. ($48,776.82)
Body
WHEREAS, it is necessary to transfer money within the Storm Sewer Bond Fund for the aforementioned cost; and
WHEREAS, it is necessary to authorize an amendment to the 2004 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is required in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to maintain, upgrade and expand its storm sewer collection system; and
WHEREAS, Contract No. EL003248 was authorized by Ordinance No. 0304-03, passed February 24, 2003; executed March 11, 2003; and approved by the City Attorney on March 14, 2003; and
WHEREAS, Modification No. 1, Contract No. EL004733 was authorized by Ordinance No. 1926-2004, passed November 22, 2004; executed November 24, 2004; and approved by the City Attorney on December 1, 2004; and
WHEREAS, it is necessary to modify Contract No. EL003248 to authorize the funds required to allow payment to Pomeroy & Associates, Ltd. for additional engineering design services associated with the Moler Road Stormwater System Improvements Project; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify the contract for professional engineering design and technical project services for the Moler Road Stormwater System Improvements Project so that the additional work can be incorporated into the project plans without delaying the proposed construction schedule and for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized to transfer $48,776.82 within the Storm Sewer Bond Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, as follows:
TRANSFER FROM: 610974; 685974; Woodland/5th Avenue Drainage
TRANSFER TO: 610769; 685769; Moler Road Stormwater System Improvements
Section 2. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 4. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL003248 with Pomeroy & Associates, Ltd., 599 Scherers Court, Worthington, Ohio 43085 for professional engineering services for the Moler Road Stormwater System Improvements Project in order to provide for payment of additional technical engineering services in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
Section 5. That for the purpose of paying the cost of the professional engineering services contract modification, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15; Fund 685; Project 610769; Object Level Three 6682; OCA Code 685769; Amount $48,776.82.
Section 6. That the 2004 Capital Improvements Budget Ordinance No. 1059-2004 is hereby amended as follows, to provide sufficient budget authority for the execution of the cost agreement increase stated in Section 5 herein:
CURRENT:
610974: Woodland/5th Avenue Drainage - $1,436,592.00
610769: Moler Road Stormwater System Improvements - $140,000.00
AMENDED:
610974: Woodland/5th Avenue Drainage - $1,387,815.00 (-$48,777.00)
610769: Moler Road Stormwater System Improvements - $188,777.00 (+$48,777.00)
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.