Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the construction contract with G & G Cement Contractors, LLC for the Curb Reconstruction - Citywide Curb Rehabilitation (Project 2) project in the amount of up to $370,000.00 and to provide for additional construction administration and inspection services in the amount of $30,000.00.
Work performed to date consists of removal and rehabilitation of various locations of curb and curb and gutter and constructing ADA curb ramps along those streets where warranted.
Work to be performed includes, but is not limited to, continued removal and rehabilitation of various locations of curb and curb and gutter and constructing ADA curb ramps along those streets where warranted.
The contract is being modified to complete work that was originally intended to be done, but was not, as funds for the original contract were used to repair curb on Bryden Road, a previously unanticipated expenditure.
Original contract amount: $773,000.00 (Ordinance 1803-2012, City contract number EL013597).
Total contract amount, including this contract modification: $1,143,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G & G Cement Contractors, LLC.
2. CONTRACT COMPLIANCE
The contract compliance number for G & G Cement Contractors, LLC is 262560462 and expires 4/17/14.
3. FISCAL IMPACT
Funding for this project is available within the Street and Highway Improvement Fund, No. 766. A transfer of cash and budget authority from the unallocated balance is necessary for this project.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order for this project to commence as early as possible and perform necessary reconstruction to City curb ramps for the highest level of pedestrian access and safety.
Title
To amend the 2012 Capital Improvement Budget; to authorize the City Auditor to transfer of cash and appropriation within the Street and Highway Improvement Fund; to authorize the Director of Public Service to modify and increase the construction contract with G & G Cement Contractors, LLC for the construction of Curb Reconstruction - Citywide Curb Rehabilitation (Project 2) project; and to declare an emergency. ($400,000.00)
Body
WHEREAS, Department of Public Service is responsible for the construction and rehabilitation of curbs within the City of Columbus; and
WHEREAS, the original contract no. EL013597 was authorized by ordinance no. 1803-2012; and
WHEREAS, this ordinance authorizes additional funding in the amount of $370,000.00 to address items such as, but not limited to, continued removal and rehabilitation of various locations of curb and curb and gutter and constructing ADA curb ramps along those streets where warranted; and
WHEREAS, it is necessary to provide additional funds in the amount of $30,000.00 for construction administration and inspection; and
WHEREAS, the Department of Public Service has determined it to be in the City's best interest to modify the subject contract for purposes of continued removal and rehabilitation of various locations of curb and curb and gutter and constructing ADA curb ramps along those streets where warranted; and
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget to establish authority within the correct project detail number; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that the funding should be authorized immediately to perform necessary construction and rehabilitation to City curbs and curb ramps to maintain the highest level of pedestrian access and safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 C.I.B. authorized by ordinance 0368-2012 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
766 / 766999-100000 / Unallocated Balance (Street & Highway Carryover) / $1,072,603 / ($400,000) / $672,603
766 / 530210-100023 / Curb Reconstruction - Northeast (Street & Highway Carryover) / $0 / $16,000 / $16,000
766 / 530210-100029 / Curb Reconstruction - Near North - University (Street & Highway Carryover) / $0 / $120,000 / $120,000
766 / 530210-100030 / Curb Reconstruction - South Linden (Street & Highway Carryover) / $0 / $160,000 / $160,000
766 / 530210-100034 / Curb Reconstruction - Downtown (Street & Highway Carryover) / $17,500 / $4,000 / $21,500
766 / 530210-100035 / Curb Reconstruction - Near East (Street & Highway Carryover) / $222,750 / $100,000 / $322,750
SECTION 2. The sum of $400,000.00 be and is hereby appropriated from the unappropriated balance of the Streets and Highways Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2013 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $400,000.00
SECTION 3. That the transfer of cash and appropriation within the Street and Highway Improvement Fund be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $400,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530210-100023 / Curb Reconstruction - Northeast / 06-6600 / 762123 / $16,000.00
766 / 530210-100029 / Curb Reconstruction - Near North - University / 06-6600 / 762129 / $120,000.00
766 / 530210-100030 / Curb Reconstruction - South Linden / 06-6600 / 762130 / $160,000.00
766 / 530210-100034 / Curb Reconstruction - Downtown / 06-6600 / 721034 / $4,000.00
766 / 530210-100035 / Curb Reconstruction - Near East / 06-6600 / 721035 / $100,000.00
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of up to $400,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, and Street and Highway Improvement Fund, No. 766, for the Division of Design and Construction, Dept.-Div. 59-12
Contract - $370,000.00
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530210-100023 / Curb Reconstruction - Northeast / 06-6631 / 762123 / $14,800.00
766 / 530210-100029 / Curb Reconstruction - Near North - University / 06-6631 / 762129 / $111,000.00
766 / 530210-100030 / Curb Reconstruction - South Linden / 06-6631 / 762130 / $148,000.00
766 / 530210-100034 / Curb Reconstruction - Downtown / 06-6631 / 721034 / $3,700.00
766 / 530210-100035 / Curb Reconstruction - Near East / 06-6631 / 721035 / $92,500.00
Inspection - $30,000.00
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530210-100023 / Curb Reconstruction - Northeast / 06-6687 / 762123 / $1,200.00
766 / 530210-100029 / Curb Reconstruction - Near North - University / 06-6687 / 762129 / $9,000.00
766 / 530210-100030 / Curb Reconstruction - South Linden / 06-6687 762130 / $12,000.00
766 / 530210-100034 / Curb Reconstruction - Downtown / 06-6687 / 721034 / $300.00
766 / 530210-100035 / Curb Reconstruction - Near East / 06-6687 / 721035 / $7,500.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.