Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of one (1) 40' Aerial Bucket Truck. This unit will be used by the Division of Power to maintain the city's electrical distribution system and other related infrastructure. This unit will replace BT-21627 which is beyond its useful life. This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, this vehicle incorporates an auxiliary electric drive which allows for the bucket to be operated without the engine idling.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005558). Sixty-five (65) vendors (62 MAJ/3 MBR) were solicited and two (2) bids (2 MAJ) were received and opened on September 18, 2014 for the purchase of one (1) 40' Aerial Bucket Truck. Utility Truck Equipment, Inc. was the lowest responsive and responsible and best bidder for all items. The Division of Power recommends an award for items #1, #2 and #3 in the amount of $139,950.00. It should be noted that the quantity for item #2 has been increased from one (1) to two (2).
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Utility Truck Equipment, Inc., Contract Compliance Number: 31-0989420, expires 09/23/16. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $139,950.00 is budgeted for this purchase.
2013 expenditures $246,605.00
2012 expenditures $211,790.00
Title
To authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of one (1) 40' Aerial Bucket Truck for the Division of Power; to authorize the expenditure of $139,950.00 from the Electricity Operating Fund. ($139,950.00)
Body
WHEREAS, one (1) 40' Aerial Bucket Truck is required by the Division of Power to maintain the city's electrical distribution system and other related infrastructure; and
WHEREAS, the Purchasing Office opened formal bids on September 18, 2014 for the purchase of one (1) 40' Aerial Bucket Truck for the Division of Power; and
WHEREAS, the Division of Power recommends an award to be made to the lowest, responsive, responsible and best bidder, Utility Truck Equipment, Inc.; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director of Finance and Management to establish a contract in accordance with the terms, conditions and specifications of Solicitation Number: SA005558 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Utility Truck Equipment, Inc., 23893 U.S. South, PO Box 130, Circleville, Ohio 43113 for the purchase of one (1) 40' Aerial Bucket Truck for the Division of Power, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $139,950.00 or so much thereof as may be needed is hereby authorized from Electricity Operating Fund 550, Department 60-07, OCA Code 606723, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.