Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract with Statewide Ford Lincoln Mercury, Inc. for the purchase of sixty-two (62) fully equipped Crown Victoria Police vehicles and to enter into a contract with Germain Ford LLC for sixty-two toughbooks, docking systems, cruiser video systems, and light bars for the Division of Police. This purchase is necessary to replace high mileage and high maintenance patrol cruisers. Formal bids were received by the Purchasing Office on November 30, 2009 for the purchase of marked police cruisers via SA#003433. Bids were received from the following vendors:
Statewide Ford Lincoln Mercury, Inc (Majority) Byers Ford (Majority) Kistler Ford Sales Inc. (Majority)
Germain Ford LLC (Majority) Ricart Properties Inc. (Majority) 32 Ford Mercury Inc. (AFA/MBR)
Parr Public Safety Equip. (F/MBR) Insight Public Sector, Inc. (PHC)
Statewide Ford's bid was the lowest bid for 10 items and Germain Ford's bid was the lowest bid received on one item.
After review of the bids by the Fleet Management Division and the Police Division, Statewide Ford Lincoln Mercury is recommended as the lowest and best bid for the cruisers and that the lowest and best bid submitted for the optional equipment was Germain Ford LLC.
These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Statewide Ford Lincoln Mercury, 34-1748921; expires 2/18/11, Germain Ford, 31-1742492, expires 11/30/11
Emergency Designation: Emergency action is necessary so that the purchase order for these vehicles can be issued as soon as possible in order to take advantage of the manufacturer's current bid pricing and to get fully equipped police cruisers on the street as soon as possible.
FISCAL IMPACT: This ordinance authorizes an appropriation and expenditure of $2,315,142.00 in General Permanent Improvement funds for the purchase of sixty-two (62) cruisers for the Division of Police. In May 2007, City Council approved the purchase of 41 marked police cruisers at a total cost of $1,659,934. An additional 20 cruisers were purchased in September 2007 for $688,000 and 109 cruisers were purchased in December 2007 for $3.42 million.
Title
To appropriate and transfer $2,315,142.00 within the General Permanent Improvement Fund; to authorize the Finance and Management Director to enter into contracts with Statewide Ford Lincoln Mercury Inc. and Germain Ford LLC. for the purchase of marked police cruisers and optional equipment for the Division of Police; to authorize the expenditure of $2,315,142.00 from the General Permanent Improvement Fund; and to declare an emergency. ($2,315,142.00)
Body
WHEREAS, the Division of Police needs to replace marked police cruisers; and
WHEREAS, funds are available for appropriation for this expenditure in the General Permanent Improvement Fund; and
WHEREAS, a formal advertisement for bids was solicitation via SA003433; and
WHEREAS, the Fleet Management Division and the Division of Police recommend acceptance of the lowest, best and most receptive bids submitted by Statewide Ford Lincoln Mercury Inc. and Germain Ford, LLC.; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to enter into contracts for the purchase of marked police cruisers for the Division of Police, thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized to appropriate $2,315,142.00 within the unallocated balance of the General Permanent Improvement Fund ,748, Dept. No 45-01, Project 748999, OCA 643114, Object Level One- 06.
Section 2. That funds be transferred within the General Permanent Improvement Fund, Fund 748 as follows:
From:
Dept 45-01: Project 748999: OCA 643114: Obj Lvl One- 06: Amount $2,315,142.00
To:
Dept 30-03: Project 330035: OCA 748035: Obj Lvl One-06; Object Level Three 6650, Amount $2,315,142.00
Section 3. That the Director of Finance and Management be and is hereby authorized to enter into contracts with Statewide ford Lincoln Mercury Inc. and Germain ford LLC. for the purchase of sixty-two (62) marked police cruisers fully equipped for the Division of Police in accordance with Solicitation SA003433.
Section 4. That the expenditure of $2,315,142.00, or so much thereof as may be needed for the purchase of marked police cruisers, is hereby authorized from Dept/Div: 30-03, Fund 748, OCA 748035, Project 330035, Object Level One- 06, Object Level Three- 6650.
Section 5. That the City Auditor is authorized to make the necessary transfer between funds, and such funds are hereby appropriated, to carry out the purposes of this ordinance.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.