Explanation
1. BACKGROUND
This legislation authorizes the Finance and Management Director to establish a contract with Ecoverse Industries Ltd. for the purchase and delivery of a Star Screener. The Division of Water Reclamation Facilities is the sole user.
A formal best value proposal (BVP) solicitation was published for the purchase of Star Screener.
Proposals were evaluated by a Three (3) member committee, based on various criteria including maintenance and operation costs, quality and feasibility, past performance, and acquisition cost resulting in an award recommendation to Ecoverse Industries Limited.
2. BID INFORMATION
Request for Quotation RFQ031242 was advertised and proposals were opened October 16, 2025. Two (2) responses were received.
An evaluation committee consisting of two (2) representatives from the Department of Public Utilities and one (1) representative of the Division of Fleet Management. Each member of the committee scored and ranked the proposals. All offers and cost proposals were evaluated in compliance with Columbus City Code Chapter 329, the committee submitted final rankings.
Ecoverse Industries Ltd. received the highest score, 110.33 out of 130 points. The selected Offeror provides 2 Fraction Star Screener.
The request for purchase of Star Screener used the best value competitive sealed proposal process to award the supplier that provided the relevant criteria specifically listed in the BVP and the lowest cost.
In accordance with the Committee recommendations, the Purchasing Office recommends the award to:
Ecoverse Industries Ltd. All Items. Anticipated cost is $645,455.94 and an additional cost of $32,272.80 is set aside for contingency.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
3. CONTRACT COMPLIANCE
The contract compliance number for Ecoverse Industries Ltd. is CC008419, with an expiration date of 3/8/2024. The contract compliance is currently being renewed and will be updated before award.
4. FISCAL IMPACT
$677,728.74 is budgeted and available from within the Sanitary Sewer General Obligation Bond Fund to meet the obligations of this contract. A transfer of cash between projects and an amendment to the 2025 Capital Improvement Budget will be necessary.
5. EMERGENCY DESIGNATION
The department requests emergency designation for this ordinance so this equipment can be put into service as quickly as possible due to the time-sensitive nature of the pricing to prevent interruption to, or disruption of, the Compost Facility, with The Division of Water Reclamation Facilities.
Title
To authorize the transfer of funds between projects within the Sanitary Sewer General Obligation Bond Fund; to amend the 2025 Capital Improvement Budget; to authorize the Director of Finance and Management to establish a contract with Ecoverse Industries Ltd. for the purchase and delivery of Star Screener for the Department of Public Utilities; to authorize the expenditure of up to $677,728.74 from the Sanitary Sewer General Obligation Bond Fund; and to declare an emergency. ($677,728.74)
Body
WHEREAS, the Department of Public Utilities, Division of Water Reclamation Facilities performs composting; and
WHEREAS, a formal Best Value Procurement (BVP) for a One-Time buy was solicited and evaluated by a multiple department committee via Request for Quotation RFQ031242 resulting in the recommendation to award to Ecoverse Industries Limited; and
WHEREAS, it is necessary to authorize the Department of Finance and Management to enter into a contract on behalf of the Department of Public Utilities with Ecoverse Industries Limited for the purchase and delivery of Star Screener; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the transfer of funds between projects within the Sanitary Sewer General Obligation Bond Fund; and
WHEREAS, it is necessary to authorize the expenditure of up to $677,728.74 with Ecoverse Industries Limited for the purchase of the Star Screener; and
WHEREAS, an emergency exists in the daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Ecoverse Industries Ltd. for the purchase and delivery of a Star Screener, so this equipment can be put into service as quickly as possible due to the time-sensitive nature of the pricing to prevent interruption to, or disruption of, the City’s Compost Facility, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to establish a contract with Ecoverse Industries Limited for the purchase and delivery of a Star Screener in accordance with the terms, conditions and specifications of Request for Quotation RFQ031242.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
6109 / P650348-100006 / WWTFS Instrumentation and Control (I&C) Integration and Programming Team Part 4 (Voted Sanitary Carryover) / $750,000 / ($677,729) / $72,271
6109 / P650903-100000 / Fleet Purchases (Voted Sanitary Carryover) / $1,525,898 / $677,729 / $2,203,627
SECTION 4. That the transfer of $677,728.74, or so much thereof as may be needed, is hereby authorized within Fund 6109 (Sanitary Sewer General Obligation Bond Fund), from Dept-Div 6005 (Water Reclamation), Project P650348-100006 (WWTFS Instrumentation And Control (I&C) Integration and Programming Team Part 4), Object Class 06 (Capital Outlay) to Dept-Div 6005 (Water Reclamation), Project P650903-100000 (DPU Fleet Purchases), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $677,728.74, or as much thereof as may be necessary, is hereby authorized in Fund 6109 (Sanitary Sewer General Obligation Bond Fund), Dept-Div 6005 (Water Reclamation), Project P650903-100000 (DPU Fleet Purchases), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of verification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.