Explanation
A $3,101,833.09 contract with Shelly and Sands, Incorporated, for the Resurfacing 2005 Project 1 project was authorized by Ordinance 0412-2005 passed by City Council June 20, 2005.
This legislation is to modify and increase the construction contract for this project in an amount up to $277,312.91 with an additional $27,731.29 being authorized for construction inspection, a total of $305,044.20. The project limits are at various locations. This plan details the milling and paving of various streets and construction of applicable wheelchair ramps. The contract is being modified to include Broad Street from to Ogden Avenue to Central Avenue and Sullivant Avenue from Georgesville Road to Wilson Road, add new items and adjust for quantity overruns and under runs. Prices were obtained by negotiations with Shelly and Sands, Incorporated, using past project prices for new items. Shelly and Sands, Incorporated's contract compliance number is 31-4351261 and expires April 14, 2008.
Fiscal Impact: The original contract amount was $3,101,833.09. This is the first contract modification. The adjusted contract amount including this modification is $3,379,146.00. Funding for this modification is available within the 1995, 1999 Voted Streets and Highways Fund from cancelled monies no longer needed on old contracts. Some $93,862.87 resides in the resurfacing project and does not need to be transferred between projects. The balance needed, $211,181.33, is transferred between projects within this ordinance.
Emergency action is requested for immediate modification of the construction contract so that the project may be completed on schedule in early 2006.
Title
To authorize the City Auditor to transfer $211,181.33 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Public Service Director to modify and increase the existing contract with Shelly and Sands, Incorporated, for construction of the Resurfacing 2005 Project 1 project for the Transportation Division by $277,312.91 and pay construction inspection costs, to authorize the expenditure of $305,044.20 or so much thereof as may be needed from the 1995, 1999 Voted Streets and Highways Fund and to declare an emergency. ($305,044.20)
Body
WHEREAS, contract number EL00541 for the Resurfacing 2005 Project 1 project was authorized by Ordinance 0412-2005 passed June 20, 2005, executed July 7, 2005 and approved by the City Attorney on July 13, 2005; and
WHEREAS, it is necessary to modify and increase this contract to resurface additional roadways per the consultant's letter dated September 20, 2005; and
WHEREAS, it is necessary to authorize the transfer of funds between projects to fund this modification; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately so that the work may proceed without delay to provide for its completion in early 2006, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $211,181.33 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM:
project number / project / Object Level 01/03 Codes / OCA Code / amount
530010 / Krumm Park / 06/6600 / 644385 / $32,634.44
530103 / Arterial Street Rehabilitation / 06/6600 / 644385 / $41,391.25
530105 / Brick Street Rehabilitation / 06/6600 / 644385 / $11,876.58
530161 / Roadway Improvements / 06/6600 / 644385 / $18,930.70
530208 / Federal/State Match / 06/6600 / 644385 / $810.00
530301 / Bridge Rehabilitation / 06/6600 / 644385 / $20,920.89
530790 / Sidewalk Program / 06/6600 / 644385 / $3,026.01
590105 / Pedestrian Safety Improvements / 06/6600 / 644385 / $19.50
590107 / Downtown Revitalization / 06/6600 / 644385 / $.15
590109 / Mound/Souder / 06/6600 / 644385 / $605.09
590110 / McKinley Avenue / 06/6600 / 644385 / $105.00
590130 / Facilities / 06/6600 / 644385 / $5.00
590436 / Multi-Modal Terminal / 06/6600 / 644385 / $80,856.72
Total Transfer From: $211,181.33
TRANSFER TO:
project number / project / Object Level 01/03 Codes / OCA Code / amount
530282 / Resurfacing / 06/6631 / 644385 / $211,181.33
Total Transfer To: $211,181.33
SECTION 2. That the Public Service Director be and is hereby authorized to modify and increase contract number EL00541 with Shelly and Sands, Incorporated, by $277,312.91 for additional work in accordance with the terms as shown on the modification on file in the office of the City Engineer, which is hereby approved.
SECTION 3. That for the purpose of paying the cost thereof, the total sum of $305,044.20 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, OCA Code 644385, Project 530282, Object Level One Code 06, Object Level Three Code 6631 ($277,312.91) and Object Level Three Code 6687 ($27,731.29).
SECTION 4. That for the reasons stated in the preamble hereto which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.