Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Columbus Police Division to enter into a contract, in accordance with the original contractual agreement FL001003 (authorized by ord. no. 2292-2001) entered into in 2002, with Core Technology Corporation for a software upgrade from the current MultiBridge/CTCBridge software platform to a MultiBridge/Talon software platform. This agreement includes software license fees - $50,000.00, implementation services- $20,000.00 and annual maintenance and support- $10,000.00 for a total cost of $80,000.00. The coverage period for the maintenance and support will be for a one (1) year term from the date of the upgrade completion. Current maintenance on the existing MultiBridge/CTCBridge software platform was most recently renewed by authority of ordinance 0190-2012 (purchase order EL012669), passed February 27, 2012.
The existing Core Technology Corporation MultiBridge/CTCBridge software platform is currently housed on a Unisys Libra ClearPath system that provides the Division of Police with secure LEADS access. The Unisys Clearpath hardware and operating system platform is end-of-life on December 31, 2013. The Core Technology Corporation software will upgrade the existing MutliBridge/CTCBridge software to MutliBridge/Talon software on currently supported hardware and operating system standards. This solution will continue to provide secure encryption to meet State of Ohio LEADS security requirements, since Police LEADS data traverses a public network.
This ordinance requests approval to purchase the software upgrade and implementation services provided by Core Technology Corporation. Core Technology Corporation is the sole source provider of software maintenance and support for the MultiBridge, CTCBridge and Talon products and provided a price quote for the software upgrade, therefore this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.07.
FISCAL IMPACT:
Earlier this year, the Department of Technology under ordinance 0190-2012 renewed the annual maintenance and support contract for $18,671.00. The cost for this software upgrade contract is for $80,000.00 and funds has been identified and are available in the Department of Technology budget, internal service fund.
EMERGENCY DESIGNATION:
Emergency action is requested to ensure that the needed services are not delayed; to immediately facilitate prompt payment; to continue with services that are necessary to support daily operations; and to ensure no service interruptions.
CONTRACT COMPLIANCE NUMBER:
Vendor: Core Technology Corporation CC#/FID#: 38 - 2383186 Expiration Date: 01/20/2014
Title
To authorize the Director of the Department of Technology, on behalf of the Columbus Police Division, to enter into a software upgrade contract that includes software license fee, implementation services, and software maintenance and support with Core Technology Corporation for the MultiBridge and CTCBridge software applications in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $80,000.00 from the Department of Technology, internal service fund; and to declare an emergency. ($80,000.00)
Body
WHEREAS, the Department of Technology (DoT), on behalf of the Columbus Police Division, has a need to enter into a software upgrade contract that includes software license fees, implementation services, and annual maintenance and support services for a term period of one (1) year from the date of the upgrade completion with Core Technology Corporation at a cost of $80,000.00 for the MultiBridge and CTCBridge software applications; and
WHEREAS, the existing Core Technology Corporation MultiBridge/CTCBridge software platform is currently housed on a Unisys Libra ClearPath system that provides the Division of Police with secure LEADS access and this operating system platform will be at end-of-life on December 31, 2013, and
WHEREAS, this software upgrade to the existing MutliBridge/CTCBridge software to the MutliBridge/Talon software will continue to provide secure encryption to meet State of Ohio LEADS security requirements, since Police LEADS data traverses a public network, and
WHEREAS, Core Technology Corporation is the sole source provider of the software license and support for the MultiBridge, CTCBridge and Talon products and provided a price quote for the software upgrade, therefore this procurement is in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Department of Technology to enter into a software upgrade contract that includes software license fess, implementation services, and annual support and maintenance fees with Core Technology Corporation for the MultiBridge and CTCBridge software applications, on behalf of the Columbus Police Division to maintain on-going services and support; to allow for uninterrupted daily operations and for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to enter into a software upgrade contract to include the purchase of software license fees, implementation services, and annual support and maintenance services with Core Technology Corporation for the MultiBridge and CTCBridge software applications, on behalf of the Columbus Police Division, with a coverage term period of one (1) year for the support and maintenance services from the date of the upgrade completion in the amount of $80,000.00.
SECTION 2. That the expenditure of $80,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $10,000.00
Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3358 |Amount: $50,000.00
Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 280735|Obj. Level 1: 03|Obj. Level 3: 3336 |Amount: $20,000.00
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.