Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for Traffic Signals throughout the City. This includes installation and ensuring the proper operation of the traffic control devices to promote pedestrian safety and expedite vehicular traffic flow. The Purchasing Office has solicited formal competitive bids for the purchase of traffic signals and equipment required for the operation of signals in the process of establishing universal term contracts (UTCs). This ordinance authorizes the expenditure of monies for Traffic signal Equipment per the terms and conditions of these universal term contracts.
The total cost of the commodities needed is $652,903.60
This ordinance authorizes purchases of equipment per terms and conditions of these existing UTC contracts with:
Path Master, Inc.,
FL004493(SA003400) Traffic Signal Controller Equipment
FL004496(SA003409) Traffic Signal Detector Equipment
FL004660(SA003584) Audible Pedestrian Signals
FL004661(SA003552) Traffic Pedestal Poles
FL004677(SA003569) Traffic Signal Strain Poles
Baldwin & Sours
FL004497(SA003409) Traffic Signal Detector Equipment
FL004381(SA003200) Traffic Pedestrian Signal Equipment
Key Cable and Supply Co. Inc.
FL004678(SA003569) Traffic Signal Strain Poles
HD Supply
FL004662(SA003549) Traffic Signal Loop Sealant
General Traffic Equipment Corp.
FL004383(SA003200) Traffic Pedestrian Signal Equipment
This purchas will provide the majority of the Division's anticipated needs for traffic signal equipment for 2011 in the amount of $652,903.60.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Baldwin and Sours, Inc., Path Master, Inc., HD Supply Construction, Key Cable and Supply, and General Traffic Equipment Corp.
2. CONTRACT COMPLIANCE
Baldwin and Sours, Inc's contract compliance #311104513 and expires: 9/9/12
Path Master, Inc's contract compliance #341233777 and expires: 5/11/12
General Traffic Equipment Corp's contract compliance #133095949 and expires: 9/23/13
HD Supply Construction's contract compliance #260100647 and expires: 9/2/11
Key Cable and Supply Co. Inc's contract compliance #202347525 and expires: 4/1/13
3. FISCAL IMPACT:
Funding for these commodities is budgeted and available within the Streets and Highways G.O. Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed signal commodities as soon as possible to provide replacement signal materials and meet signal installation schedules at the earliest possible time for the safety of the travelling public.
Title
To authorize the Director of Finance and Management to establish purchase orders with various vendors for the purchase of traffic signal equipment per the terms and conditions of existing universal term contracts for the Division of Planning and Operations; to amend the 2011 C.I.B; to authorize the transfer of cash and appropriation and authorize the expenditure of $652,903.60 within the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($652,903.60)
Body
WHEREAS, the Purchasing Office has solicited bids and established universal term contracts for the purchase of various traffic signal commodities; and
WHEREAS, the Division of Planning and Operations has a need to procure these items in a timely manner so as not to delay scheduled signal installations; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to establish purchase orders for this purpose, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish purchase orders for the purchase of traffic signal commodities per the terms and conditions of existing universal term contracts for the Division of Planning and Operations as described below.
Fund / Project
704 / 540007-100003 Traffic Signal Equipment - Commodities
Path Master, Inc.
1960 Midway Drive
Twinsburg, OH 44087
ATTN: Randall Van Scoy
(330)425-4994
1. FL004660 (SA003584)
Audible Pedestrian Signals UTC - $49,400.00
2. FL004661 (SA003552)
Traffic Pedestal Poles UTC - $13,665.00
3. FL004493 (SA003400)
Traffic Signal Controller Equipment UTC - $25,535.00
4. FL004677 (SA003569)
Traffic Signal Strain Poles UTC - $920.00
5. FL004496 (SA003409)
Traffic Signal Detector Equipment UTC - $248,960.00
HD Supply Construction Supply Inc.
2365 Scioto Harper Drive
Columbus, OH 43204
ATTN: Stan Manos
(614)419-4487
6. FL004662 (SA003549)
Traffic Signal Loop Sealant UTC - $23,673.60
Baldwin and Sours, Inc.
5263 Trabue Road
Columbus, OH 43228
ATTN: Pete Sours
(614)851-0880
7. FL004497 (SA003409)
Traffic Signal Detector Equipment UTC - $53,200.00
8. FL004381 (SA003200)
Traffic Pedestrian Signal Equipment UTC - $117,950.00
9. FL004383 (SA003200)
General Traffic Equipment Corp.
259 Broadway
Newburgh, NY 12550
Traffic Pedestrian Signal Mounting Arms UTC - $9,600.00
Key Cable and Supply
3115 East 17th Avenue
Columbus, OH 43219
(614)476-5390
ATTN: Andera Supplee
10. FL004678 (SA003569)
Traffic Signal Strain Poles UTC - $110,000.00
SECTION 2. That the 2011 Capital Improvement Budget be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 540003-100001 / Computerized Signals (Voted 2008) / $100,000.00 / ($100,000.00) / $0.00
704 / 540007-100003 / Traffic Signal Intstallation - Commodities (Voted 2008) / $705,120.00 / $100,000.00 / $805,120.00
SECTION 3. That the City Auditor be and hereby is authorized to transfer $100,000.00 within Fund 704, the Streets and Highways G.O. Bonds Fund, Dept-Div 59-11, Division of Planning and Operations as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
704 / 540003-100001 / Computerized Signals / 06-6600 / 740301 / $100,000.00
TRANSFER TO
Fund / project # / project / O.L. 01/03 Codes / OCA Code / amount
704 / 540007-100003 / Traffic Signal Intstallation - Commodities / 06-6600 / 740703 / $100,000.00
SECTION 4. That the expenditure of $652,903.60 be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, Dept.-Div. 59-11, Division of Planning and Operations as follows
Dept.-Div. 59-11 Division of Planning and Operations
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540007-100003 / Traffic Signal Installations - Signal Commodities / 06-6622 / 740703 / $652,903.60
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.