Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to execute a service contract with Cultivate Geospatial Solutions LLC for the maintenance and enhancement of the PAWS 2.0 software used to generate roadway construction plans designed in-house for citywide roadway and pedestrian facilities by the Division of Design and Construction.
The Department of Public Service is responsible for maintaining the City's roadway system in a safe manner. The aforementioned project will allow the Division of Design and Construction to maximize efficiencies in assessing, generating, and designing pavement marking, sign, and construction plans using GIS within the PAWS 2.0 system.
This software was developed by Cultivate Geospatial Solutions (CGS) subcontracting for Polygon Solutions under a DOT-administered contract. The Division of Design and Construction is moving the contract administration to the Department of Public Service and will contract directly with Cultivate Geospatial Solutions LLC.
This ordinance also requests approval to continue services provided by Cultivate Geospatial Solutions LLC , in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Codes; as it has been determined that Cultivate Geospatial Solutions LLC is the sole proprietor and developer of this specialized PAWS 2.0 system.
2. CONTRACT COMPLIANCE
The contract compliance number for Cultivate Geospatial Solutions, LLC is CC033768 and expires on 02/22/2025.
3. FISCAL IMPACT
Funding in the amount of $290,000.00 is available within Fund 2265, the Street Construction, Maintenance, and Repair Fund, within the Department of Public Service.
4. EMERGENCY JUSTIFICATION
Emergency action is requested to facilitate the execution of the service contract so as not to delay the addition of needed efficiencies identifying street maintenance and signage issues to ensure the safety of the traveling public and cost savings therein.
Title
To authorize the Director of the Department of Public Service to enter into contract with Cultivate Geospatial Solutions LLC for the provision of maintenance and enhancement of the PAWS 2.0 software used to generate roadway construction plans designed in-house for citywide roadway and pedestrian facilities by the Division of Design and Construction in accordance with sole source provisions of Columbus City Codes; to authorize the expenditure of $290,000.00 from the Street Construction, Maintenance, and Repair Fund to pay for the contract; and to declare an emergency. ($290,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Public Service to execute a contract with Cultivate Geospatial Solutions LLC for the provision of maintenance and enhancement of the PAWS 2.0 software used to generate roadway construction plans designed in-house for citywide roadway and pedestrian facilities by the Division of Design and Construction; and
WHEREAS, it is necessary to authorize the expenditure of $290,000.00 from the Street Construction, Maintenance, and Repair Fund; and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract with Cultivate Geospatial Solutions LLC in order to facilitate the execution of the service contract so as not to delay the addition of needed efficiencies, identifying for the Division of Design and Construction and to assist with identifying street maintenance of pavement markings and sign issues throughout the City of Columbus, and cost savings therein, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be and hereby is authorized to execute a service contract with Cultivate Geospatial Solutions LLC, 3500 Depauw Blvd Suite 10807, Indianapolis, IN 46268 for the provision of maintenance and enhancement of the PAWS 2.0 software used to generate roadway construction plans designed in-house for citywide roadway and pedestrian facilities by the Division of Design and Construction.
SECTION 2. That the expenditure of $290,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction, Maintenance, and Repair Fund), Dept-Div 5912 (Division of Design and Construction) the accounting codes in the attachment to this ordinance.
SECTION 3. That this agreement is being established in accordance with the sole source provisions of the Columbus City Codes, Chapter 329.
SECTION 4. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.