Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a service agreement with Tom Synnott Associates AKA tsa/Advet for the upgrade of the Falcon Enterprise, Falcon DMS software for the Department of Public Utilities. The agreement for this service will be established in accordance with Section 329.07 (c) of the Columbus City Code.
The Falcon/DMS system is utilized by the Division of Sewerage and Drainage, Division of Water and the Division of Electricity as a document management system and mapping program. The program has been utilized for approximately 10 years. Tom Synnott Associates AKA tsa/Advet will provide the upgrade and re-development of an interface with the Falcon/DMS software. The upgrade will include unlimited web-based access for search, view and print, add on modules to the workflow engines for real time ad hoc reports and provide converting documents to PDF formats. This ordinance authorizes funding for all licenses, upgrades and support for the modification to the software.
SUPPLIER: Tom Synnott Associates AKA tsa/Advet (25-1372377); Expires 3-28-08
FISCAL IMPACT: $30,250.00 is being requested for this service. This ordinance is contingent on the passage of the 2008 budget.
Emergency legislation is begin requested so that the interface may begin at the earliest time possible.
Title
To authorize the Director of Public Utilities to enter into a service agreement in accordance with sole source provisions of the Columbus City Code with Tom Synnott Associates AKA tsa/Advet for the upgrade of Falcon/DMS software for the Department of Public Utilities, to authorize the expenditure of $10,890.00 from the Sewerage System Operating Fund, $10,890.00 from the Water Operating Fund, $7865.00 from the Stormwater Operating Fund, $605.00 from the Electricity Operating Fund and to declare an emergency. ($30,250.00)
Body
WHEREAS, the Department of Public Utilities utilizes a mapping and document management program developed by Tom Synnott Associates AKA tsa/Advet and,
WHEREAS, it has become necessary to enhance that program by upgrading the software to enhance mapping and document management for the Department of Public Utilities, and
WHEREAS, the Department of Public Utilities wishes to establish a service agreement in accordance with Section 329.07 (c) of the Columbus City Code for said service, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to enter into a service agreement so that the upgrades of the software may begin at the earliest time possible with Tom Synnott Associates AKA tsa/Advet for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. This Council finds it in the best interest of the City of Columbus to authorize the Director of Public Utilities to enter into a service agreement in accordance with Section 329.07 (c) of the Columbus City Code with Tom Synnott Associates AKA tsa/Advet for the upgrade of Falcon./DMS software.
Section 2. That the expenditure of $30,250.00 or so much thereof as may be needed, be and the same hereby is authorized as follows:
Fund 650
OCA 605006
Object Level 1: 03
Object Level 3: 3369.
Amount: $8910.00
Fund 600
OCA: 601849
Object Level 1: 03
Object Level 3: 3369
Amount: $8910.00
Fund 675
OCA: 675002
Object Level 1: 03
Object Level 3: 3369
Amount: $6435.00
Fund 550
OCA: 600700
Object Level 1: 03
Object Level 3: 3369
Amount: $495.00
TOTAL 3369 = $24,750.00
Fund 650
OCA 605006
Object Level 1: 03
Object Level 3: 3358.
Amount: $1980.00
Fund 600
OCA 601849
Object Level 1: 03
Object Level 3: 3358.
Amount: $1980.00
Fund: 675
OCA 675002
Object Level 1: 03
Object Level 3: 3358.
Amount: $1430.00
Fund 550
OCA 600700
Object Level 1: 03
Object Level 3: 3358.
Amount: $110.00
TOTAL 3359 = $5500.00
TOTAL REQUEST: $30,250.00
Section 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.