Explanation
Background:
The purpose of this legislation is to authorize the appropriation and transfer of $97,399.00 from the Special Income Tax Fund No. 430 to the Voted 2008 Parks and Recreation Bond Fund No. 702 to cover the costs of the Hard Road Park Development Project. Base bid $494,700.00 and a contingency of $9,900.00 for a total of $504,600.00.
Bids were received by the Recreation and Parks Department on June 21, 2011 for the Hard Road Park Development Project as follows:
Status Base Bid Amount
Strawser Paving MAJ $494,700
Columbus Asphalt MAJ $522,450
Builderscape MAJ $526,560
Jess Construction MAJ $582,200
McDaniel's Construction MAJ $606,535
Project work consists of:
Base Bid - for site grading, seeding, and the installation of asphalt parking lot/ walkway/ entry drive, concrete walk and pads, limestone screenings path, landscaping, playground installation, site furnishings including benches and trash cans and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
Principal Parties:
Strawser Paving Company, Inc.
John Strawser (Contact)
1595 Frank Road
Columbus, OH 43223
614-276-5273 (Phone)
314412354 expires 2/4/13
65+ (Columbus Employees)
Benefits to Public:
Project will create Phase 1 of a new community park for this area that will include active and passive recreation while preserving the Fisher Run Creek.
Community Input/Issues:
Meetings were held with the Far Northwest Community Coalition as well as the creation of the Hard Road Design Team which includes neighbors, community groups, and activists.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed as quickly as possible so that all grading and seeding can be completed within the fall planting window.
Title
To authorize the appropriation and transfer of $97,399.00 from the Special Income Tax Fund to the Voted 2008 Parks and Recreation Bond Fund; to authorize and direct the Director of Recreation and Parks to enter into contract with Strawser Paving Company, Inc. for the Hard Road Park Development Project; to authorize the expenditure of $287,500.00 from the Voted Recreation and Parks Bond Fund, and $217,100.00 from the Recreation and Parks Permanent Improvement Fund 747 for a total of $504,600.00; and to declare an emergency. ($504,600.00)
Body
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund, and this transfer should be considered as a temporary funding method; and
WHEREAS, Bids were received by the Recreation and Parks Department on June 21, 2011for the hard Road Park Development Project and will be awarded to Strawser Paving Company, Inc on the basis of the lowest and best responsive and responsible bid; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Strawser Paving Company, Inc to proceed as quickly as possible so that all grading and seeding can be completed within the fall planting window; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Special Income Tax Fund No. 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011, the sum of $97,399.00 is appropriated to the City Auditor, Department No. 22-01, Object Level 3 - 5502, OCA Code 902023.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Voted 2008 Parks and Recreation Bond Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the Director of Recreation and Parks be and is hereby authorized to enter into contract Strawser Paving Company, Inc. for the Hard Road Park Development Project.
SECTION 4. That the amount of $97,399.00 is hereby appropriated from Special Income tax fund to the Voted 2008 Parks and Recreation Bond Fund as follows:
Project Project Object OCA
Fund Type Division Fund No. Title Level 3 Code Amount
Capital Proj. 51-01 702 510017-100016 Hard Rd Park 6621 721716 $97,399.00
SECTION 5. That the expenditure of $287,500.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 2008 Parks and Recreation Bond as follows, to pay the cost thereof:
Fund Object OCA
Fund Type No. Proj. No. Proj. Title Level 3 Code Amount
Voted Bond 702 510017-100016 Hard Rd. Park 6621 721716 $97,399.00
Voted Bond 746 510017-100004 Park Renovations 6621 761704 $190,101.00
SECTION 6. That the expenditure of $217,100.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund 747, to pay the cost thereof:
Fund Object OCA
Fund Type No. Proj. No. Proj. Title Level 3 Code Amount
Permanent Improv. 747 510025-100006 Far North 6621 510906 $172,630.00
Permanent Improv. 747 510025-100020 Northwest 6621 510920 $44,470.00
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unemcumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 9. That upon obtaining other funds for this project the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 4, above; and said funds are hereby deemed appropriated for such purpose.
SECTION 10.That the City intends that this ordinance constitutes an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves or vetoes the same.