Explanation
BACKGROUND
This legislation authorizes the Director of Technology to modify an existing contract, associated with purchase order EL007511, with Lawson Software, for the extension and cost of the maintenance service, associated with the Central Payroll and Human Resources Information Management System. The original agreement made provisions for the first six months of warranty maintenance at no cost, commencing on November 30, 2007 and ending May 31, 2008. As funding was available, the Department modified and extended the contract for an additional eight months of maintenance coverage, from June 1, 2008 through January 31, 2009. Now, this ordinance will provide funds for an extension for the maintenance service, with a coverage period from February 1, 2009 through May 31, 2009, which will ensure no interruptions in service while waiting approval of funds needed for the next twelve month contract coverage period. The original contract provided language that allows for renewals, contract modifications as mutually agreed by all parties having jurisdiction thereof and approval of a City of Columbus, certified purchase order.
Fiscal Impact: There was no cost for the first six months of maintenance. During fiscal year 2008, the Department of Technology expended $80,000.00 for eight months of maintenance service, with a coverage period from June 1, 2008 through January 31, 2009. This ordinance will provide for the next four months of coverage from February 1, 2009 through May 31, 2009, with a cost of $38,643.75, from the Department of Technology's Information Services Fund; providing significant coverage while waiting for the approval and passage of the 2009 City of Columbus Budget.
Contract Compliance:
Lawson Software - 41-1251159 - Expiration 09/06/09
Title
To authorize the Director of the Department of Technology to modify an existing contract, with Lawson Software, for the extension and cost of the maintenance service, associated with the Central Payroll and Human Resources Information Management System; to authorize the expenditure of $38,643.75 from the Department of Technology's Information Services Fund. ($38,643.75)
Body
WHEREAS, this ordinance will provide funds for the extension of the maintenance service of an existing contract, with a coverage period from February 1, 2009 through May 31, 2009, which will ensure no interruptions in service while waiting on approval of funds for the next twelve month contract coverage period upon passage of the City of Columbus Budget, and
WHEREAS, of which the original contract provided language that allows for renewals and contract modifications, mutually agreed by all parties having jurisdiction thereof and approval of a City of Columbus, certified purchase order, and
WHEREAS, The Department of Technology has a need to modify an existing contract, with Lawson Software, for the extension and cost of the maintenance service, associated with the Central Payroll and Human Resources Information Management System, to support daily operational needs, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to modify an existing contract with Lawson Software, to modify the coverage period, for services related to maintenance service, from February 1, 2009 through May 31, 2009, with a cost of $38,643.75.
SECTION 2: That the expenditure of $38,643.75 or so much thereof as may be necessary is hereby authorized to be expended as follows:
Dept./Div.: 47-02| Fund: 514| Subfund: 001|OCA Code: 280743| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $38,643.75
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.