Explanation
Background: The Department of Finance and Management leases office and warehouse space for use by the Departments of Development and Public Safety. This ordinance accordingly amends the chart of various Lessors attached to Ordinance 0048-2010 to name an additional Lessor and authorizes the Director of the Department of Finance and Management to execute those documents necessary to enter into a lease agreement with an initial lease term of one year and subject to authorization and approval of City Council and certification of funds availability by the City Auditor, for six (6) automatic renewal terms each of one year.
Fiscal Impact: Funding for various new leases was appropriated within the Special Income Tax Fund as approved in Ordinance 0048-2010. This ordinance authorizes the expenditure of $52,000 of the remaining balance of the $167,000 appropriated earlier this year. In addition, the appropriation and expenditure of $85,000 from the Law Enforcement Contraband Seizure Funds is authorized.
Emergency Justification: Emergency action is requested to allow for the immediate execution of a lease agreement by the City, to allow the Lessor to obtain the City required building permits and construct necessary tenant improvements without delay to meet the City's required occupancy date of July 2010.
Title
To amend Ordinance 0048-2010 to name an additional Lessor; to authorize the expenditure of $52,000.00 from the Special Income Tax Fund; to authorize the appropriation and expenditure of $85,000.00 from the unappropriated balance of the Law Enforcement Contraband Seizure Funds; and to declare an emergency. ($137,000)
Body
WHEREAS, the Department of Finance and Management, through its Real Estate Management Office, leases various office and warehouse space on behalf of the Departments of Development and Public Safety; and
WHEREAS, the need exists to add an additional name to the Lessor chart incorporated in Ordinance 0048-2010; and
WHEREAS, the appropriation of $52,000.00 for payment of various lease expenses was approved by City Council, as part of Ordinance 0048-2010 on January 25, 2010, and
WHEREAS, the authority to expend $52,000 from this appropriation for various lease expenses is now necessary; and
WHEREAS, the appropriation and expenditure of $85,000 from the Law Enforcement Contraband Seizure Funds is necessary; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus, in that it is immediately necessary to authorize the Director of the Department of Finance and Management to execute those documents necessary to enter into an additional one (1) year lease agreement with the City having the option to renew/extend the lease for six additional (1) year terms, for the immediate preservation of the public health, peace, property and safety; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be, and hereby is, authorized to enter into, renew, or extend contracts and expend funds for lease needs per the attached chart identifying current Lessors. SEE ATTACHMENT.
SECTION 2. That the Director of the Department of Finance and Management be, and hereby is, authorized to enter into and execute a lease agreement approved by the Department of Law, Division of Real Estate for the rental of certain real property.
SECTION 3. That the terms and conditions of the lease shall be in a form approved by the City Attorney's Office and shall include the following:
- The lease shall be effective for a one (1) year term commencing on August 1, 2010 and terminating on July 31, 2011, unless otherwise renewed as provided within the lease agreement.
b) Subject to and contingent upon Columbus City Council appropriation of rental funds and certification of funds availability by the City Auditor, the lease shall automatically renew the Lease for an additional six (6) terms of one year each unless the City gives written notice of termination.
c) Such other terms and conditions as agreed to and approved by the City Attorney.
SECTION 4. That from the unappropriated monies in the Law Enforcement Contraband Seizure Fund, Fund 219 and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose, the sum of $85,000 is appropriated to the Division of Police, #30-03, as follows:
Object Level One: 03
Object Level Three: 3301
OCA Code: 301838
Subfund: 002
SECCTION 5. That the expenditure of $137,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 2, be and is hereby authorized and approved as follows:
Department/Division: 45-51
Fund: 430
OCA Code: 430459
Object Level 1: 03
Object Level 3: 3301
Amount: $52,000.00
Department/Division: 30-03
Fund: 219
Subfund: 002
OCA Code: 301838
Object Level 1: 03
Object Level 3: 3301
Amount: $85,000.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.