Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Development to modify the contract for professional services, with Sky Nile Consulting, LLC, to increase the funding in an amount of up to $200,000.00 for the purpose of providing marketing, outreach, education, and engagement services supportive of the Housing for All (HFA) legislative package.
In March 2021, Columbus City Council passed the Housing for All legislative package, which amended Chapters 4501 and 4551 of Columbus City Code. The amendments are intended to address some of the critical affordable housing challenges within the City of Columbus by providing residents fair access and protections in the search for affordable housing. The three ordinances include: Source of Income, Renter’s Choice and Rental Receipt Legislation. Via community engagement events, a portion of the funding will be used for reasonable food and non-alcoholic beverage expenses. It is estimated that less than $7,000.00 will be used for food costs.
On June 12, 2023, Columbus City Council passed Ordinance 1528-2023, which authorized the Director of Development to enter into contract with Sky Nile Consulting, LLC to execute the aforementioned outlined objectives.
On February 26, 2024, City Council passed Ordinance Number 0543-2024 to extend the time frame of the existing contract from March 1, 2024 to March 1, 2025. This contract extension occurred prior to the passage of the 2024 Operating Budget 3011-2023 and 3012-2023 which passed on March 4, 2024. With the passage of the budget, the Department of Development is seeking to add funding to continue the marketing and education campaign as outlined above.
The need to modify could not be foreseen at the time this contract was executed and subsequently modified because the objectives had yet to be measured to determine the need to continue the work. It is not reasonable for the Department of Development to seek out another firm because this work is ongoing and successfully being carried out by Sky Nile Consulting, LLC. However, it is necessary to allocate additional funding to this contract.
Original contract $200,000.00 Ord. 1528-2023 PO398154
Mod 1 $ 0.00 Ord. 0543-2024
Mod 2 $200,000.00 Ord. 1466-2024
$400,000.00
FISCAL IMPACT: Funding is available within the Neighborhood Initiative subfund.
VENDOR COMPLIANCE: The vendor’s vendor number is 042248 and expires on 05/01/2026.
Title
To authorize the Director of the Department of Development to modify the contract for professional services with Sky Nile Consulting, LLC, in an amount of up to $200,000.00 for the purpose of providing marketing, outreach, education, and engagement services supportive of the Housing for All (HFA) legislative package; and to authorize the appropriation and expenditure from the General Fund, Neighborhood Initiative subfund ($200,000.00).
Body
WHEREAS, the Director of the Department of Development desires to execute a second modification to the professional services contract with Sky Nile Consulting, LLC to continue the support and outreach for the Housing for All (HFA) legislative package to Columbus residents for community engagement, which includes less than $7,000.00 in food and non-alcoholic beverages expenses; and
WHEREAS, On June 12, 2023, Columbus City Council passed Ordinance 1528-2023, which authorized the Director of Development to enter into contract with Sky Nile Consulting, LLC in amount of up to $200,000.00 to execute the aforementioned outlined objectives; and
WHEREAS, On February 26, 2024, City Council passed Ordinance Number 0543-2024 to extend the time frame of the existing contract from March 1, 2024 to March 1, 2025; and
WHEREAS, Additional funds are needed to continue to provide support to City of Columbus residents to accomplish the objectives of the Housing for All legislative package; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is hereby authorized to execute a second modification to a professional service contract with Sky Nile Consulting LLC to continue the marketing, education, and engagement campaign for the Housing for All legislative package and to add funding in an amount of up to $200,000.00.
SECTION 2. This modification is made in accordance with the relevant provisions of the City Code Charter 329 relating to contract modifications.
SECTION 3. That less than $7,000.00 of the expenditure authorized by this ordinance may be spent toward payment of food and non-alcoholic beverage expenses for community engagement events. Expenses incurred prior to the creation of a purchase order may be reimbursed. However, in no case may food and non-alcoholic beverage expenses incurred prior to the effective date of this ordinance be reimbursed. City Council declares that the expenditure on food and non-alcoholic beverage expenses authorized by this ordinance to be for a proper public purpose
SECTION 4. That the Auditor is hereby authorized and directed to appropriate $200,000.00 to the Department of Development within fund 1000 (General Fund), subfund 100018 (Neighborhood Initiative), Dept. 44 01 (Administration), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That for the purpose as stated in Section 1, the expenditure of $200,000.00, or so much thereof as may be necessary, is hereby authorized in fund 1000 (General Fund), subfund 100018 (Neighborhood Initiative), Dept. 44 01 (Administration), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.