Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for Traffic Signs throughout the City which includes installation of new and replacement of deteriorated or damaged signs to promote pedestrian safety, expedite vehicular traffic flow, and inform the travelling public. The Purchasing Office has solicited formal competitive bids for the purchase of sign materials and related equipment in the process of establishing universal term contracts (UTCs). This ordinance authorizes the expenditure of monies for signs and related equipment per the terms and conditions of these universal term contracts. A description of the commodities, Vendors, UTCs and dollar amounts is attached to this ordinance. The total cost of the commodities needed is $423,857.60.
This ordinance authorizes the purchases per the existing UTC contracts to meet the Division's anticipated needs for this year for sign materials and related equipment in the amount of $423,857.60.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Firelands Supply Company, Osburn Associates, Inc., IbisTek Apparel LLC, 3M Company, J.O. Herbert Co., Safety Service Products and Jendco Safety Supply Inc.
2. CONTRACT COMPLIANCE
Firelands Supply Company's contract compliance # 341728477 and expires: 10/16/11
Osburn Associates, Inc's contract compliance # 311041388 and expires: 7/7/10
IbisTek Apparel LLC's contract compliance # 204261224 and expires: 11/10/11
3M Company's contract compliance # 410417775 and expires: 4/7/10
J.O. Herbert Co's contract compliance # 540939754 and expires: 4/8/11
Safety Service Products' contract compliance # 310717946 and expires: 2/4/12
Jendco Safety Supply Inc's contract compliance # 311286443 and expires: 1/15/11
3. FISCAL IMPACT:
Funding for these commodities is available in the Build America Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed sign commodities as soon as possible to provide for installation of new and replacement of existing signs at the earliest possible time for the safety of the travelling public.
Title
To authorize the Director of Finance and Management to establish purchase orders with various vendors for the purchase of traffic sign materials and related equipment per the terms and conditions of existing universal term contracts for the Division of Planning and Operations; to amend the 2009 CIB; to authorize the transfer of funds within the Build America Bonds Fund; to authorize the expenditure of $423,857.60 from the Build America Bonds Fund; and to declare an emergency. ($423,857.60)
Body
WHEREAS, the Purchasing Office has solicited bids and established universal term contracts for the purchase of various traffic sign materials and related equipment; and
WHEREAS, the Division of Planning and Operations has a need to procure these items in a timely manner so as not to delay scheduled sign installations and to replace deteriorated and damaged sign materials and related equipment; and
WHEREAS, it is necessary to transfer monies between projects to fund the purchase of said commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to establish purchase orders for this purpose, thereby preserving the public health, peace, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and hereby is authorized to establish purchase orders for the purchase of traffic sign materials and related equipment per the terms and conditions of existing universal term contracts for the Division of Planning and Operations as described below.
1. FL004499
Firelands Supply Co.
Sign Posts - $114,640.00
2. FL004501
Osburn Associates, Inc.
Sign Blanks - $4,180.00
3. FL004500
IbisTek Apparel LLC
Sign Blanks - $135,253.00
4. FL004385
3M Company
Sign Sheeting - $58,134.00
5. FL003693
J.O. Herbert Co.
Sign Brackets - $50,160.00
6. FL004185
Safety Service Products
Signs and Sign Materials - $56,760.60
7. FL004182
Jendco Safety Supply Inc
Barricades - $4,730.00
Total - $423,857.60
Section 2. That the expenditure of $423,857.60 be and hereby is authorized from the Build America Bonds Fund, Fund 746, Dept.-Div. 59-11, Division of Planning and Operations, O.L. 01-03 Codes 06-6651, OCA Code 540801, Project 540008-100001, Sign Upgrade/Street Name - Sign Upgrade, to pay the cost thereof.
Section 3. That the 2009 CIB authorized within ordinance 0806-2009 be amended to provide sufficient authority for this commodity acquisition as follows:
Fund / Project / Project / Current CIB Amount / amendment amount / CIB amount as amended
746 / 530103 - 100017 / Arterial Street Rehabilitation - Lockbourne Road / $2,585,222.00 / ($329,231.00) / $2,255,991.00
746 / 540008-100001 / Sign Upgrade/Street Name - Sign Upgrade / $94,627.00 / $329,231.00 / $423,858.00
Section 5. To move cash and appropriation between projects within Fund 746, the Gov'l Build America Bonds (B.A.B.s) Fund as follows:
FROM:
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
746 / 530103 - 100017 / Arterial Street Rehabilitation - Lockbourne Road / 06-6600 / 531317 / $329,230.60
TO:
Fund / Project # / Project / Object Level Three Codes / OCA Code / Amount
746 / 540008 - 100001 / Sign Upgrade/Street Name - Sign Upgrade / 06-6600 / 540801 / $329,230.60
Section 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.