Explanation
BACKGROUND:
This ordinance authorizes the City Auditor to appropriate and transfer funds within the general permanent improvement fund and authorizes the City Auditor to enter into contract for the purchase of software, hardware and related services for implementation of a citywide virtual government procurement solution (V.GOV) that will create a web-based system for solicitation and bid processing, fully integrated with the city's Performance purchasing and accounting systems. In addition, V.GOV provides improvements in vendor management including new vendor registration, vendor profile maintenance and business compliance through vendor self-service and is a software component that modifies and adds functionality to the existing Performance Series application. Because this software is proprietary to the vendor, the ordinance authorizes a sole source contract with Tier Technologies, Inc., with which the City Auditor also contracts for the other components of Performance. The cost of the V.GOV software and implementation services is $161,400; the balance of the project cost includes equipment and software that will be obtained from various vendors, not known at this time. Each of these purchases will be made from qualified vendors and none will exceed $20,000.
FISCAL IMPACT:
Funds are available for this transfer within the unallocated balance of the general permanent improvement fund for this project. The total cost of this project will not exceed $185,000.
EMERGENCY: Emergency legislation is requested in order to facilitate the immediate purchase of the V.GOV software, implementation and related products and services in order to proceed with the project in a timely manner.
CONTRACT COMPLIANCE NUMBER: Tier Technologies, Inc. 94-3145844, Expiration: 07/03/05
Title
To authorize and direct the City Auditor to appropriate and transfer $185,000 within the general permanent improvement fund; to authorize the City Auditor to enter into contract and to expend up to $161,400 with Tier Technologies, Inc. for the purchase of software and implementation and related services for a citywide internet-based electronic procurement system (V.GOV), in accordance with the sole source provisions of the Columbus City Code; to authorize the balance of the project cost of up to $23,600 to be expended for equipment and software that will be obtained from various vendors, not known at this time, for a total project cost of up to $185,000 or as much thereof as may be necessary from the general permanent improvement fund; and to declare an emergency. ($185,000.00)
Body
WHEREAS, it is desirable that the city acquire a web-based, citywide electronic procurement application that will create a system for solicitation and bid processing, fully integrated with the city's Performance purchasing and accounting systems; and
WHEREAS, funds for this acquisition are available within the unallocated balance of the general permanent improvement fund; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize this appropriation and transfer of funds to the City Auditor and that the City Auditor enter into contract with Tier Technologies, Inc. and various other vendors for implementation of V.GOV with the city's Performance purchasing system, in order to proceed with the project in a timely manner, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated balance of the general permanent improvement fund, fund number 748, the amount of $185,000.00 is hereby appropriated to project number 748999, oca 945748, object level 1 - 10, object level 3 - 5501.
SECTION 2. That the City Auditor is hereby authorized and directed to transfer $185,000.00 within the general permanent improvement fund, fund number 748, from project number 748999 to project number 450004, oca 450004, object level 1 - 6, object level 3 - 6655.
SECTION 3. That the City Auditor be and is hereby authorized to enter into a contract with Tier Technologies, Inc. in accordance with the sole source provisions of Section 329.07(e) of the Columbus City Code, for the purchase of software, implementation and related services for a citywide internet-based electronic procurement system (V.GOV) in an amount not to exceed $161,400.00 and with various other vendors in an amount not to exceed $23,600.00 for related equipment and software.
SECTION 4. That the expenditure of $185,000.00 or so much thereof as may be necessary is hereby authorized to be expended from department 2201, fund 748, from project number 450004, oca 450004, object level 1-6, object level 3 - 6655.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.