Explanation
BACKGROUND: To modify contract number FL002135 Section 1. This modification is required to provide for additional items essential to City personnel that were not included in the original contract or cannot be provided by original contract awardee.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000556. FL002135, Koppel Advertising Inc. CC #34-1529963 was established in accordance with bids received. This company is not debarred according to the Federal Excluded Parties Listing.
1) Amount of additional funds: The estimated annual expenditure for the contract is $8,500.00. The individual agency must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2) Reason additional needs were not foreseen: Additional items were inadvertently not included in the original bid or the awarded supplier cannot provide.
3) Reason other procurement processes not used: The items are an intertwined part of the original contract. Administrative costs associated with a second contract would not be in the City's best interest.
4) How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No funding is required to modify the option contracts. Each agency must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of goods to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance Director to modify the city-wide contract for the option to purchase Wearing Apparel with Koppel Advertising Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, the vendor has agreed to the contract modifications; and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to provide appropriate city employee wearing apparel, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to modify FL002135 for an option to purchase Wearing Apparel thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify FL002135 with Koppel Advertising Inc. as follows:
Award item: # 3 and add the following:
Item# 5D |
Cost of Silk Screen - 1 color for tank tops |
$0.34 each |
SECTION 2. That this modification is in accordance with Section 329.13 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.