Explanation
BACKGROUND: This legislation authorizes the Department of Technology (DoT) on behalf of the Department of Public Utilities to modify and extend contract CT-15918 with Indus Utility Systems, Inc. (Indus) to purchase a Archive Manager software module and support for the water and sewer information management system (WASIMS). The WASIMS database continues to increase in size. At the current rate the system will increase beyond its data storage capacity before the end of the first quarter of 2006. Without intervention, this would cause failure to the WASIMS billing system.
During fiscal year 2000, the original contract, initiated in 1994, was assumed by the Department of Technology along with the operations and maintenance responsibilities. The original contract, Section 12, provides for modifications and changes in scope of service. An archive/purge function was not addressed in the original contract because such function was not available. Recently, research and quotes were obtained while exploring the idea of adding the archive/purge module. Authorizing this contract modification, in the amount of $200,000.00, will allow DoT to implement and install an archive managing module to an existing billing system, currently supported by Indus. This module will allow the department to select and move non-current data from a production database to an archive database, in accordance with the City Record Retention Policy. It will allow the department to manage database size, increase system response times and maintain historical billing records. Without this modification, DoT may loose historical billing data that may cause a negative impact to customer service.
FISCAL IMPACT: Earlier this year the Department of Technology, on behalf of the Department of Public Utilities expended $420,905.80 with Indus for services associated with annual Technical Currency Support Services and Optional TCP Services, for the existing system, through ordinance number 1326-2005. The expenditure, in the amount of $200,00.00, for this purchase is available within the Department of Technology, Information Services budget.
EMERGENCY:
There is an immediate need to modify and extend a contract with Indus Utility Systems, Inc. to maintain and provide support for essential city services for the water and sewer information management system (WASIMS).
CONTRACT COMPLIANCE: 23-2296631 Expiration: 05/30/2006
Title
To authorize the Director of the Department of Technology on behalf of the Department of Public Utilities, to modify and extend the contract with Indus Utility Systems, Incorporated for the purchase of a archive manager module and support; to authorize the expenditure of $200,000.00 from the Department of Technology information services fund, and to declare an emergency. ($200,000.00)
Body
WHEREAS, Indus Utility Systems, Inc. (Indus) and the Department of Public Utilities executed contract CT-15918 in 1994 under Ordinance 1996-94 for Technical Agreement (TCP Agreement) and Technical Currency Support Services, and
WHEREAS, this legislation authorizes the Department of Technology (DoT) on behalf of the Department of Public Utilities to modify and extend contract CT-15918 with Indus Utility Systems, Inc. (Indus) to purchase a Archive Manager software module and support for the water and sewer information management system (WASIMS), and
WHEREAS, the WASIMS database continues to increase in size. At the current rate the system will increase beyond its data storage capacity before the end of the first quarter of 2006. Without intervention, this would cause failure to the WASIMS billing system, and
WHEREAS, authorizing this contract modification, in the amount of $200,000.00, will allow DoT to implement and install an archive managing module to an existing billing system, currently supported by Indus. This module will allow the department to select and move non-current data from a production database to an archive database, in accordance with the City Record Retention Policy, and
WHEREAS, without this modification, DoT may loose historical billing data that may cause a negative impact to customer service, and
WHEREAS, an emergency exits in the usual daily operation of the Department of Technology on behalf of the Department of Public Utilities, Division of Water in that it is immediately necessary to modify a contract with Indus Utility Systems, Inc. for the purchase of a archive manager module and support for the water and sewer information management system (WASIMS) for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, Water Division be and is hereby authorized to modify and extend contract CT-15918 with Indus Utility Systems, Inc. for the purchase of an archive manager module and support, for the water and sewer information management system (WASIMS).
SECTION 2: That the expenditure of $200,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: Div.: 47-01| Fund: 514| Subfund: 600| OCA: 514600| Object Level One: 03| Object Level Three: 3369| Amount: $200,000.00
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.