Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with Resource International, Inc., in the amount of up to $250,000.00 for the Pedestrian Safety Improvements-Maple Canyon Avenue Sidewalks project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to perform various professional engineering and surveying tasks, and provide technical expertise for the department to implement the Pedestrian Safety Improvements-Maple Canyon Avenue Sidewalks project, which consists of installing sidewalk along the east side of Maple Canyon Avenue from the existing sidewalk installed at the Fire Station approximately 500 feet north of SR161 to Jewett Drive.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Pedestrian Safety Improvements-Maple Canyon Avenue Sidewalks contract. The project was formally advertised on the Vendor Services and Bonfire web sites from October 24, 2018, to November 8, 2018. The City received five responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on November 15, 2018. The responding firms were:
Company Name City/State Majority/MBE/MBR/WBE/AS1/PHC
Resource International, Inc. Columbus, OH WBE
Johnson, Mirmiran & Thompson Columbus, OH MAJ
Fishbeck, Thompson, Carr & Huber Columbus, OH MAJ
Ribway Engineering Columbus, OH MBE
Civil & Environmental Consultants, Inc. Worthington, OH MAJ
Resource International, Inc., received the highest score by the evaluation committee and will be awarded the Pedestrian Safety Improvements-Maple Canyon Avenue Sidewalks contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
2. CONTRACT COMPLIANCE
Resource International, Inc.’s, contract compliance number is WBE004197 and expires 5/31/20.
3. FISCAL IMPACT
This is a budgeted expense within the Department of Public Service’s 2018 Capital Improvement Budget. Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund, Project P590955 (Pedestrian Safety Improvements- Maple Canyon Avenue Sidewalks).
4. EMERGENCY DESIGNATION
Emergency action is requested so this project that enhances the safety of the travelling public can be completed as soon as possible.
Title
To authorize the Director of Public Service to enter into a professional services contract with Resource International, Inc., for the Pedestrian Safety Improvements-Maple Canyon Avenue Sidewalks project; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($250,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide technical expertise and various professional engineering and surveying tasks for the Department of Public Service to implement the Pedestrian Safety Improvements-Maple Canyon Avenue Sidewalks project; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Pedestrian Safety Improvements-Maple Canyon Avenue Sidewalks project; and
WHEREAS, Resource International, Inc., submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Resource International, Inc., for the provision of professional engineering consulting services described above in the amount of up to $250,000.00; and
WHEREAS, that the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704, the Streets and Highways Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Resource International, Inc., so this project that enhances the safety of the travelling public can be completed as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Resource International, Inc., at 6350 Presidential Gateway, Columbus, Ohio, 43231, for the Pedestrian Safety Improvements-Maple Canyon Avenue Sidewalks project in an amount up to $250,000.00.
SECTION 2. That the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590955-100032 (Pedestrian Safety Improvements-Maple Canyon Avenue Sidewalks), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.