Explanation
1. BACKGROUND
The Department of Public Service, Division of Planning and Operations is responsible for maintaining the City's roadway system in a safe manner. Guardrail and fence repair projects are needed to restore accident damage locations, replace deteriorating structures and install new structures. This project was bid in compliance with the Columbus City Code and advertised in the Columbus City Bulletin. Bids were received and tabulated on December 4, 2008, by the Office of Support Services. Two bid proposals were received as follows:
Vendor / Bid Amount / Vendor Status
M. P. Dory Company / $189,656.80 / Majority
Lake Erie Construction Company / $217,680.00 / Majority
Award of the contract is recommended to M. P. Dory Company as the lowest responsive, responsible and best bidder.
2. CONTRACT COMPLIANCE
M.P. Dory's Contract Compliance number is 31-1115885 and expires January 18, 2010
3. FISCAL IMPACT
The contract amount will be for $189,656.80. Funds for this contract are budgeted and available within the Municipal Motor Vehicle License Tax Fund.
4. EMERGENCY DESIGNATION
Emergency action is necessary to allow for timely execution of this contract and construction to protect the safety and welfare of the public. This is a 365 day contract that needs to start March 1, 2009, to assure that guardrails are repaired at accident locations throughout the City.
Title
To authorize the Director of Public Service to enter into contract with M. P. Dory Company for the Guardrail and Fence Repair 2009 project for the Division of Planning and Operations; to authorize the expenditure of $189,656.80 from the Municipal Motor Vehicle License Tax Fund; and to declare an emergency. ($189,656.80)
Body
WHEREAS, the Division of Planning and Operations is responsible for maintaining the City's roadway system in a safe manner; and
WHEREAS, guardrail and fence repair work is needed to restore accident damage, replace deteriorating structures and install new structures; and
WHEREAS, bids were received and tabulated on December 4, 2008, by the Office of Support Services for the Guardrail and Fence Repair 2009 project and a satisfactory low bid was received; and
WHEREAS, funds are budgeted and available for this expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that the contract should be awarded so that the work may proceed without delay in order to eliminate existing dangerous conditions thereby promoting motorist and pedestrian safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into contract with M. P. Dory Company, 2001 Integrity Drive South, Columbus, Ohio 43209 for the Guardrail and Fence Repair 2009 project in an amount not to exceed $189,656.80 in accordance with the applicable specifications and plans on file in the office of the Division of Planning and Operations Administrator, which are hereby approved.
SECTION 2. That for the purpose of paying the cost of the contract the sum of $189,656.80 or so much thereof as may be needed is hereby authorized to be expended from Fund 266, the Municipal Motor Vehicle License Tax Fund, Department-Division No. 59-11, Division of Planning and Operations, Object Level One Code 03, Object Level Three Code 3372 and OCA Code 591126.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.