Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into a contract with KNS Services Inc, for maintenance and repair services of security systems, in the amount of $65,000.00. The Division of Police currently has matrix card readers, CCTV systems, and other equipment spread throughout the Division’s facilities that are in need of maintenance and repair. This maintenance and repair service contract would allow for the facilities to have a year round maintenance schedule to prevent any type of system failure.
BID INFORMATION: The Division of Police is requesting to issue this maintenance and repair contract in accordance with provisions of sole source procurement based on: 1) the inherent risk that services provided by a third party may invalidate instrument warranties and original instrument purchase terms, and 2) that KNS Services Inc. is the only authorized subcontractor for the City of Columbus Division of Police.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE NO: 31-1460220, expires February 18, 2018
EMERGENCY DESIGNATION: Emergency legislation is requested for this ordinance so maintenance and repairs for the security systems can continue uninterrupted.
FISCAL IMPACT: This ordinance authorizes an expenditure of $65,000.00 from the Law Enforcement Contraband Seizure Fund with KNS Services Inc. for a maintenance and repair contract for security systems spread throughout the Division of Police. This ordinance is contingent upon the passage of Ordinance 1006-2016.
Title
To authorize and direct the Director of Public Safety to enter into a contract with KNS Services Inc. for maintenance and repair services for security systems in accordance with the sole source provisions of City Code; to authorize the expenditure of $65,000.00 Law Enforcement Contraband Seizure Funds; and to declare an emergency. ($65,000.00)
Body
WHEREAS, the Division of Police needs maintenance and repair services for its security systems; and
WHEREAS, KNS Services Inc. is the sole provider of these maintenance and repair services; and
WHEREAS, it is in the best interest of the City to enter into said agreement in accordance with the relevant sole source provisions of the City of Columbus Codes; and
WHEREAS, an emergency exists in the usual daily operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director to enter into contract with KNS Services, Inc. to have maintenance and repair services available for security systems throughout the Division of Police, all for the immediate preservation of the public health, peace, property safety, welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into a contract with KNS Services Inc. for maintenance and repair services.
SECTION 2. That the expenditure of $65,000.00, or so much thereof as may be needed, is hereby authorized as follows in Fund 2219 Law Enforcement Contraband Seizure Fund, Subfund 221902 in Object Class 03 Maintenance of Software per the accounting codes in the spreadsheet attached to this ordinance:
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That said contract shall be awarded in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.