Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order in the amount of $500,000.00 with Motorola Inc., to purchase new and replacement portable and mobile radios as well as some radio accessories. This purchase order will utilize an existing Universal Term Contract (UTC) established through the competitive bid process by the Purchasing office with Motorola Inc., Contract number FL004701.
The new digital radios to be purchased are upgrades to older models and will allow for regional radio interoperability with surrounding Public Safety Agencies as well as provide safety to those first responders in the Divisions of Police and Fire.
CONTRACT COMPLIANCE: The contract compliance number for Motorola Inc is 36-1115800: Expires 3/08/2014.
EMERGENCY; Emergency designation is requested in order to ensure regional radio interoperability with surrounding Public Safety Agencies as soon as possible and also to provide enough radios to Police and Fire.
FISCAL IMPACT: Funds for this purchase are budgeted and available within Public Safety's 2012 Capital Improvement Budget. The Division spent $1,000,000 in capital funds in 2011 to purchase approximately 825 mobile and portable radios.
Title
To authorize the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order in accordance with terms and conditions of a universal Term Contract with Motorola Inc., for the purchase of portable and mobile radios and associated accessories for the Divisions of Police and Fire, to authorize the expenditure of $500,000.00 from Public Safety's Capital Improvement Fund, and to declare an emergency. ($500,000.00)
Body
WHEREAS, The Divisions of Police and Fire personnel are in need of digital radio replacements and new radios to ensure interoperability with other Law Enforcement Agencies and for the safety of first responders, and
WHEREAS, funds are budgeted in the Department of Public Safety's 2012 Capital Improvement Budget for the purchase of police and fire radios, and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Support Services, in that it is immediately necessary to expend funds from the Capital Improvement Fund for the purchase of portable and mobile radios for the Public Safety Department to ensure regional radio interoperability with surrounding Public Safety Agencies, thereby preserving the public health, peace, property, safety, and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Department be and is hereby authorized and directed to issue a purchase order for the Support Services Division with Motorola Inc. in the amount of $500,000.00, for the purchase of mobile and portable radios and accessories for the Public Safety Department in accordance with the terms and conditions of contract FL004701.
SECTION 2. That the expenditure of $500,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 701
Project Number: 320001-100001
OCA Code: 711001
Object Level One: 06
Object Level 3: 6644
Amount $500,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor of ten days after passage if the Mayor neither approves nor vetoes the same.