Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management on behalf of the Department of Technology to enter into contract with Tape Central Inc., for the purchase of a Sony AnyCast System for the Department of Technology's Government Television Channel Operation. Two (2) Sony Anycast Stations will be used for field production requiring the use of multiple cameras, audio feeds, character generation and presentation units, such as PC's with PowerPoint. One of the units will be used by the government television channel for coverage of remote meetings and forums. The other unit is to be used by the educational access channel for remote coverage of events such as the Columbus School Board meetings.
The Department of Technology also request to waive the competitive bidding provisions of Chapter 329 of the City Code pertaining to formal bidding. Seven (7) formal bids were received by the City's Purchasing Office on November 9, 2006, but the Solicitation was cancelled. The cancellation was due to misunderstandings by bidders about the equipment and the optional and the non-optional equipment and the quantities of those items. To be fair to all, the terminology was corrected and was re-bid informally by the Purchasing Office. All respondents of the original bid were notified and given the opportunity to resubmit bids. Seven (7) responded to the informal bid as follows:
AllSecure Systems Ltd $46,564.00
Industrial Video Corporation $33,964.00
Jimmy Rea Electronics $40,313.80
Provideo Systems Inc. $33,230.00
Roscor Corporation $33,318.00
Tape Central, Inc. $30,523.98
Video Tape Products $31,736.00
The company is not debarred according to the Excluded Party Listing of the Federal Government or prohibited from being awarded a contract according to the Ohio Auditor of State Unresolved Findings for Recovery Certified Search database.
FISCAL IMPACT:
Funds are budgeted and available for this purchase.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate this purchase as the equipment is needed before the end of the this fiscal year and to support daily operation activities.
CONTRACT COMPLIANCE:
Supplier: Tape Central, Inc. - 311656101 Expires: 07/22/2008
Title
To authorize the Director of Finance and Management on behalf of the Department Of Technology to enter into a contract with Tape Central, Inc. for Sony Anycast Stations; to waive the competitive bidding requirements of the Columbus City Codes; to authorize the expenditure of $30,523.98 from Information Services Fund; and to declare an emergency. ($30,523.98 )
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management to enter into contract with Tape Central, Inc, for the purchase of Sony Anycast Stations.; and
WHEREAS, the purchase of Sony Anycast Stations will assist in continued to recording of public meetings and events for the government cable operation; and
WHEREAS, informal bid solicitation #SO24199 opened and Tape Central, Inc. bid proposal meets or exceeds the bid specifications; and
WHEREAS, the Department of Technology has an immediate need to waive the competitive bidding provisions of the Columbus City Code 329.05, using 329.27; and
WHEREAS, funding provided by this ordinance is budgeted and available within the 2006 Department of Technology's information services fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, Information Services Division, in that it is immediately necessary to purchase Sony Anycast Stations to support daily operation activities; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management is hereby authorized to enter into contract with Tape Central, Inc., for Sony Anycast Stations.
Section 2. That the expenditure of $30,523.98 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept/Div. 47-02|Fund: 514|Sub fund: 001|OCA Code: 472425 |Obj. Level 1: 06|Obj. Level 3: 6644 | Amount: $30,523.98
Section 3. That in accordance with Section 329 of the Columbus City Codes, this Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.05 of the Columbus City Code.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.