,Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Dynotec, Inc. to provide professional services for the Hard Surfaces Program 2024 Phase 1 Project. The contract amount is $119,281.81, with a contingency of $11,928.19 for a total of $131,210.00 being authorized by this ordinance.
This project will provide improvements to existing and needed new hard surface areas throughout the city. This particular contract focuses on providing inspection services to ensure the improvements of asphalt and concrete surfaces are installed per specification and to protect the City's interests. Making improvements to these surfaces ensures safe and easy access to the parks and facilities. Areas for improvement were initially considered through recommendations from within the Department and public input. All requests were assessed through a Pavement Condition Rating (PCR) form and were given a rating from 0 (worst condition) to 100 (best condition). All requests were prioritized for action based on their respective PCR scores.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status): Bids were advertised through Vendor Services, in accordance with City Code Section 329, on October 24, 2023 and received by the Recreation and Parks Department on November 14, 2023. Bids were received from the following companies:
Dynotec, Inc. (MBE)
CTL Engineering (MBE)
Roberts Construction (MAJ)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor were they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended Dynotec, Inc. be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline and project approach.
As part of their bid, Dynotec, Inc. has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
Dynotec, Inc. (MBE)
DLZ (MBE)
Certification of the MBE’s and WBE’s being proposed are in good standing at the time the bid is being awarded.
Principal Parties:
Dynotec, Inc.
2931 East Dublin Granville Road, Suite 200, Columbus, Ohio 43231
Sutha Vallipuram, (614) 880-7320
Contract Compliance Number: 005053
Contract Compliance Expiration Date: April 18, 2024
Benefits to the Public: This annual hard surface improvement program provides continual, accessible, and usable hard surfaces throughout our park properties. These construction administration and inspection services ensure the product is installed as specified and designed.
Community Input/Issues: The improvements included in this project are based off of community requests and staff reports.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by helping to remove barriers that the community encounters as they visit the parks and facilities.
Fiscal Impact: $131,210.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Dynotec, Inc. to provide professional services for the Hard Surfaces Program 2024 Phase 1 Project; to authorize the transfer of $131,210.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2023 Capital Improvements Budget; and to authorize the expenditure of $131,210.00 from the Recreation and Parks Voted Bond Fund. ($131,210.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to enter into contract with Dynotec, Inc. for the Hard Surfaces Program 2024 Phase 1 Project; and
WHEREAS, it is necessary to authorize the transfer of $131,210.00 from the Recreation and Parks Voted Bond Fund 7702; and,
WHEREAS, it is necessary to authorize the amendment of the 2023 Capital Improvements Budget Ordinance 1711-2023 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $131,210.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to enter into contract with Dynotec, Inc. for the Hard Surfaces Program 2024 Phase 1 Project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract with Dynotec, Inc. to provide construction management and inspection services for the Hard Surfaces Program 2024 Phase 1 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $131,210.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2023 Capital Improvements Budget Ordinance 1711-2023 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511007-202201 / Hard Surface Improvements 2022-2023 (Voted Carryover) / $1,599,726 / $0 / $119,999 / $1,719,725 / $119,999 (to match cash)
Fund 7702 / P511002-100000 / Facility Assessment Implementation (Voted Carryover) / $2,680,000 / $1,680,570 / ($11,211) / $2,668,789 / $1,669,359
Fund 7702 / P511007-202201 / Hard Surface Improvements 2022-2023 (Voted Carryover) / $1,719,725 / $119,999 / ($119,999) / $1,599,726 / $0
Fund 7702 / P511007-202301 / Hard Surface Improvements 2023-2024 (Voted Carryover) / $175,587 / $0 / $131,210 / $306,797 / $131,210
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the purpose stated in Section 1, the expenditure of $131,210.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.