Explanation
Background:
This ordinance will authorize the transfer of $250,000.00 within the voted Recreation and Parks Bond Fund No. 702. This ordinance will establish an auditor's certificate and authorize the expenditures for the purchase of needed equipment through the City of Columbus Purchasing office. All bids will be obtained and contracts awarded using City Code 329, however this legislation will set up all the required funding to enter into contracts with the vendors on an as-needed basis.
All equipment will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management. The equipment list below provides estimates only.
In order to have all the equipment available for the 2012 season, it is necessary to authorize this expenditure to have the funding and approval complete when the bidding has been finalized.
Competitive bids will be solicited and opened by the Purchasing Office or obtained through any current universal term contract for the following pieces of equipment:
Item Estimated Cost
Chipper Truck $55,000
Stump Grinder $35,000
Box Truck With Lift Gate $65,000
Indoor Lift with boom $20,000
All Purpose trailers $10,000
Portable Generator $10,000
John Deere tractor $20,000
Cushman vehicle $10,000
Gator vehicle $7,000
1420 mower $18,000
$250,000.00
Emergency legislation is required to proceed with the funding for equipment immediately while the bidding is in process.
Fiscal Impact:
$250,000.00 is required and budgeted in the Voted Recreation and parks Bond Fund 702 to meet the financial obligations of these various expenditures.
Title
To authorize the Director of Finance and Management to enter into various contracts for the purchase of equipment and vehicles for the Recreation and Parks Department; to authorize the expenditure of $250,000 from the Recreation and Parks Voted Bond Fund; to establish an auditor's certificate in the amount of $250,000.00 for the purchases listed within this legislation; to authorize the transfer of $250,000.00 within the Recreation and Parks Bond Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Purchasing Office will solicit competitive bids to acquire various equipment and vehicles for the Recreation and Parks Department; and
WHEREAS, funding is available for these purchases from unallocated balances within the Voted Parks and Recreation Bond Fund 702; and
WHEREAS, funds are being moved to alternate project within Fund 702 to establish correct funding locations for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contracts for equipment and vehicles in order to take delivery prior to Summer 2012 season thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $250,000.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100000 702035 6620 $250,000.00
TO:
Project OCA Code Object Level 3 Amount
510040-100000 510040 6652 $250,000.00
SECTION 2. That the Director of Finance and Management be and he hereby is authorized to enter into contracts as listed within this legislation on behalf of the Recreation and Parks Department.
SECTION 3 That the expenditure of $250,000, or so much thereof as may be necessary, be and is hereby authorized from the Voted Recreation and Parks Bond Fund No. 702, Dept. 51-01, Project No. 510040-100000 Recreation and Parks Equipment, Object Level 3 #6652, OCA Code 510040
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive andmost responsible vendor(s) to the Director of Recreation and Parks and or the Director of Finance and Management.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.