Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Facilities Management Division with Pad Door Systems for the emergency repair of various doors under the purview of the Facilities Management Division. This contract covers the period from February 1, 2007 through January 31, 2008. The overhead garage door portion of the contract is predominately used to service doors at Fire Division facilities, as well as some overhead doors in five other divisions. The entrance doors portion of the contract includes doors in seven divisions and departments, as well as the Fire Training Academy. There are approximately 300 garage doors and 350 entrance doors covered by the contract. This contract will include four one-year renewal options.
Formal proposals were solicited on December 8, 2006, and three bids were received on December 19, 2006. The companies bid based on an hourly rate for labor and a mark-up for equipment and materials. The bids were as follows:
Company Hourly Rate Equipment Mark Up Material Mark Up
Pad Door Systems $ 49.75 15% 15%
Ohio Commercial Door Co. $ 56.00 15% 15%
Door Company of Ohio Inc. $ 57.83 -0- 15%
The Facilities Management Division recommends the contract award to the most responsive and responsible, lowest and best bidder, Pad Door Systems.
Emergency action is requested to ensure door repairs and maintenance at various City facilities can continue without interruption.
Fiscal Impact: The Facilities Management Division budgeted $96,900.00 for door repair in the 2007 General Fund Budget. In 2006, the Facilities Management Division spent $95,000.00 for door repairs. The Facilities Management Division spent $87,000.00 in 2005 and $80,000.00 in 2004 for door repairs. Pad Door Systems Contract Compliance Number 31-1546098, expiration date 12/01/2008.
Title
To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Pad Door Systems for the maintenance and repair of overhead garage doors and entrance doors, to authorize the expenditure of $96,900.00 from the General Fund, and to declare an emergency. ($96,900.00)
Body
WHEREAS, it is necessary for the Facilities Management Division to contract for the maintenance and repair of overhead doors and man doors, and
WHEREAS, the Facilities Management Division requested bids on December 8, 2006, and received three bids on December 19, 2006, for the maintenance and repair of overhead doors and man doors, and
WHEREAS, it is the recommendation of the Facilities Management Division to award the contract to the most responsive and responsible, lowest and best bidder, Pad Door Systems, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Pad Door Systems for ongoing maintenance and repair of overhead garage doors and entrance man doors at various City owned facilities for which the Facilities Management Division has responsibility, thereby preserving the public health, peace, property and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract with Pad Door Systems for maintenance and repair of overhead garage doors and entrance doors for the Facilities Management Division, for the period of February 1, 2007 to January 31, 2008.
SECTION 2. That the expenditure of $96,900.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $96,900.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.