Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Construction Administration and Construction Inspection Services Agreement with DLZ Ohio, Inc. Funding for this modification will be for the following four Division of Water Projects: Azelda Avenue Area Water Line Improvements, Duxberry Avenue Area Water Line Improvements, Hague Avenue 24" Water Main Improvements, and Nationwide Boulevard Transmission Main Improvements.
1.1. Amount of additional funds to be expended: $892,431.36
Original Contract Amount: $ 510,000.00 (EL011868)
Modification 1 $ 103,355.00 (EL013273)
Modification 2 (current) $ 892,431.36
Total (Orig. + Mod 1) $ 1,505,786.36
1.2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation (Ordinance No. 0471-2011). This is a continuation of the anticipated process.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide Construction Administration and Construction Inspection Services for projects in 2011, 2012, and 2013.
1.4. How cost of modification was determined:
Cost proposals were provided by DLZ Ohio, Inc. and reviewed by Division of Water staff and were deemed acceptable.
2. MULTI-YEAR CONTRACT:
This contract establishes fixed direct labor, overhead, and fixed fee rates for various Department of Public Utilities projects for the period of 2011-2013. This ordinance will authorize an expenditure up to $892,431.36 for four water projects. The Department anticipates requesting additional appropriations to this contract for the 2013 fiscal year, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill capital improvement related needs subject to the approval of a contract modification by City Council. The rate schedules established within this contract will remain in force throughout the life of the contract.
3. CONTRACT COMPLIANCE INFO: 31-1268980 | MBR | Expires 2/22/13
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund and the Water Build America Bonds Fund will be necessary as well as an amendment to the 2012 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc; for four Division of Water Projects; and to authorize a transfer and expenditure up to $892,431.36 from the Water Works Enlargement Voted Bonds Fund and the Water Build America Bonds Fund. ($892,431.36)
Body
WHEREAS, the original contract number EL011868 for $510,000.00 was authorized by Ordinance No. 0471-2011, passed April 25, 2011, was executed on June 30, 2011, and was approved by the City Attorney on July 7, 2011; and
WHEREAS, Modification No. 2, under contract number EL013273, for $103,355.00 was authorized by Ordinance No. 1446-2012, passed July 16, 2012, was executed on July 23, 2012, and was approved by the City Attorney on July 30, 2012; and
WHEREAS, Modification No. 3 is needed for the Azelda Avenue Area Water Line Improvements Project, the Duxberry Avenue Area Water Line Improvements Project, the Hague Avenue 24" Water Main Improvements Project, and the Nationwide Boulevard Transmission Main Improvements Project, to provide additional monies to cover the cost of needed additions to the contract work in accordance with the Department's design requirements in order to ensure the continued operation of its water infrastructure; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification for said Division of Water projects with DLZ Ohio, Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund and the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc.; for the Azelda Avenue Area Water Line Improvements Project, the Duxberry Avenue Area Water Line Improvements Project, the Hague Avenue 24" Water Main Improvements Project, and the Nationwide Boulevard Transmission Main Improvements Project; for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229; that will continue to provide Construction Administration and Construction Inspection Services for water improvement projects in accordance with the terms and conditions of the contract on file in the offices of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $540,806.42 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Object Level Three 6686, as follows (also see Transfers attachment):
FROM:
Fund No. 606, Water Works Enlargement Voted Bonds Fund:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690236-100000 (carryover) | Water Main Rehab. | 642900 | -$102,650.05
606 | 690236-100030 (carryover) | Sylvan Ave. WL Imp's | 623631 | -$265,901.11
606 | 690379-100000 (carryover) | DRWP Chlorine Stor. Imp's | 606379 | -$2,039.35
606 | 690424-100000 (carryover) | Lazelle Rd. Storage Tank | 606424 | -$17,167.34
Grand Total = -$387,757.85
FROM:
Fund No. 609, Water Build America Bonds Fund:
Project No. | Project Name | OCA Code | Change
609 | 690236-100011 (carryover) | Briggs Rd WM Imp's | 623611 | -$132,741.37
609 | 690236-100021 (carryover) | River South Ph 2 | 623621 | -$20,307.20
Grand Total = -$153,048.57
TO:
Fund No. 606, Water Works Enlargement Voted Bonds Fund:
Project No. | Project Name | OCA Code | Change
606 | 690236-100042 (carryover) | Azelda Ave. Area WL Imp's | 663142 | +$223,421.74
606 | 690236-100044 (carryover) | Duxberry Ave. Area WL Imp's | 663144 | +$164,336.11
Grand Total = +$387,757.85
TO:
Fund No. 609, Water Build America Bonds Fund:
Project No. | Project Name | OCA Code | Change
609 | 690236-100044 (carryover) | Duxberry Ave. Area WL Imp's | 623644 | +$33,205.44
609 | 690501-100000 (carryover) | Hague Ave. 24" WM Imp's | 609501 | +$119,843.13
Grand Total = +$153,048.57
**690531-100000 (Fund 606, New Funding) already has $1,500,000 cash.
SECTION 3. That the 2012 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690236-100000 (carryover) | Water Main Rehab. | $150,000 | $252,651 | +$102,651
(establish authority to match cash)
606 | 690236-100000 (carryover) | Water Main Rehab. | $252,651 | $150,000 | -$102,651
606 | 690236-100030 (carryover) | Sylvan Ave. WL Imp's | $0 | $265,902 | +$265,902
(establish authority to match cash)
606 | 690236-100030 (carryover) | Sylvan Ave. WL Imp's | $265,902 | $0 | +$265,902 | -$265,902
606 | 690379-100000 (carryover) | DRWP Chlorine Stor. Imp's | $0 | $2,040 | +$2,040
(establish authority to match cash)
606 | 690379-100000 (carryover) | DRWP Chlorine Stor. Imp's | $2,040 | $0 | -$2,040
606 | 690424-100000 (carryover) | Lazelle Rd. Storage Tank | $0 | $17,168 | +$17,168
(establish authority to match cash)
606 | 690424-100000 (carryover) | Lazelle Rd. Storage Tank | $17,168 | $0 | -$17,168
609 | 690236-100011 (carryover) | Briggs Rd WM Imp's | $0 | $132,742 | +$132,742
(establish authority to match cash)
609 | 690236-100011 (carryover) | Briggs Rd WM Imp's | $132,742 | $0 | -$132,742
609 | 690236-100021 (carryover) | River South Ph 2 | $0 | $221,890 | +$221,890
(establish authority to match cash)
609 | 690236-100021 (carryover) | River South Ph 2 | $221,890 | $201,582 | -$20,308
606 | 690236-100042 (carryover) | Azelda Ave. Area WL Imp's | $0 | $223,422 | +$223,422
606 | 690236-100044 (carryover) | Duxberry Ave. Area WL Imp's | $0 | $164,337 | +$164,337
609 | 690236-100044 (carryover) | Duxberry Ave. Area WL Imp's | $0 | $33,206 | +$33,206
609 | 690501-100000 (carryover) | Hague Ave. 24" WM Imp's | $0 | $119,844 | +$119,844
SECTION 4. That the expenditure up to $892,431.36 is hereby authorized for four Division of Water projects, Division 60-09, Object Level Three 6686, as follows:
Fund No. 606, Water Works Enlargement Voted Bonds Fund:
Fund No. | Project No. | Project Name | OCA | Amount
606 | 690236-100042 (carryover) | Azelda Ave. Area WL Imp's | 663142 | $223,421.74
606 | 690236-100044 (carryover) | Duxberry Ave. Area WL Imp's | 663144 | $164,336.11
606 | 690531-100000 (New) | Nationwide Blvd. Trans. Imp's | 606531 | $351,624.94
Fund No. 609, Water Build America Bonds Fund:
Project No. | Project Name | OCA Code | Change
609 | 690236-100044 (carryover) | Duxberry Ave. Area WL Imp's | 623644 | $33,205.44
609 | 690501-100000 (carryover) | Hague Ave. 24" WM Imp's | 609501 | $119,843.13
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.