Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Protank LTD. for the purchase of Chemical Storage Tanks for the Division of Sewerage and Drainage. The new storage tanks will replace old sodium hypochlorite storage tanks at Southerly Waste Water Treatment Plant which will be used in the wastewater treatment process.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004603). Sixty four (64) vendors (69 MAJ/1 F1) were solicited and three (3) bids (3 MAJ) were received and opened on October 18, 2012.
The apparent low bidding was USA Bluebook, however they have confirmed in writing through Central Purchasing that they bid incorrectly for items 3 and 6. On Item 3 (seismic tie down) the vendor quoted galvanized instead of stainless steel. On Item 6 (ladder) the vendor quoted per foot instead of the entire ladder. The next overall low bidder is Protank LTD, who bid as specified on all items. This contract should be awarded as a whole per the manufacture, as all of the accessories are installed and tested with the tank at the manufacturer prior to shipment. If parts are ordered and installed a la carte by the City, the City would be accepting liability for any problems or possible damage to tanks. The award is recommended to Protank LTD as the lowest responsive, responsible, and best bidder for all items for a total amount of $84,220.50. The bid tabulation is attached for your review.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Protank LTD., Contract Compliance Number: 20-3211013, expires 10/12/2014. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $84,220.50 is budgeted for this purchase. There were no similar purchases in 2010 or 2011.
Title
To authorize the Director of Finance and Management to enter into a contract with Protank LTD. for the purchase of Chemical Storage Tanks for the Division of Sewerage and Drainage and to authorize the expenditure of $84,220.50 from the Sewer Operating Fund. ($84,220.50)
Body
WHEREAS, Chemical Storage Tanks is required by the Division of Sewerage and Drainage for chemical storage at Southerly Wastewater Treatment Plant; and
WHEREAS, the Purchasing Office opened formal bids on October 18, 2012 for the purchase of Chemical Storage Tanks for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest, responsive and responsible bidder, Protank LTD.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA004603 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Protank LTD. for the purchase of Chemical Storage Tanks for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $84,220.50, or so much thereof as may be needed, be and the same hereby is authorized from the Sewer Operating Fund, Fund No. 650, OCA 604793, Object Level l: 06, Object Level 3: 6624.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.