Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into an engineering agreement modification with AECOM Technical Services, in the amount of $1,117,968.82 for professional engineering services for the Barthman / Parsons Ave Sanitary Sewer I/I Study Project for the Division of Sewerage and Drainage.
This contract modification is for out of scope services that consist of utilizing work and data already obtained and developed as part of the work completed by the Consultant and to be used in completing unfinished work to meet the overall project schedule. Major tasks associated with work to be performed under this contract modification include: hydraulic modeling, development of alternatives, cost development, Alternatives Analysis report and Remediation Plan report.
The out of scope work that exists is the Asset Management/Business Case Analysis that the Division of Sewerage and Drainage has requested as part of the Alternatives Analysis and Remediation Plan Reports. This requested analysis was not a part of the original contract scope of services. The main work yet to be completed involves completion of the Alternatives Analysis Report and the Remediation Plan Report, including the Asset Management/Benefit/Cost Ratio analysis of the recommended alternative in those documents.
The out of scope work and completion of the Alternatives Analysis Report and the Remediation Plan Report consist of drafting the text, tables, graphs and graphics associated with each of those two reports and a significant amount of effort to evaluate the collection system and develop the alternatives based on using the Asset Management/Business Case Analysis for developing cost estimates and determining the specific improvement recommendations and identifying the specific projects and improvement areas within each alternative.
The contract agreement modification amount requested under this ordinance is $1,117,968.82. The contract total including this modification is $6,383,943.15. It is not deemed either feasible or reasonable to suspend work with the entity currently under contract and undertake continuation of these services with another provider. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
1.1. Amount of additional funds to be expended: $1,117,968.82
Original Contract Amount $5,265,974.33
Modification 1 $1,117,968.82
Future Modifications $ 0.00
CURRENT PROPOSED TOTAL $6,383,943.15
1.2. Reasons additional goods/services could not be foreseen:
The out of scope work that exists is the Asset Management/Business Case Analysis that Division of Sewerage and Drainage has requested as part of the Alternatives Analysis and Remediation Plan Reports. This requested analysis was not a part of the original contract scope of services. The main work yet to be completed involves completion of the Alternatives Analysis Report and the Remediation Plan Report, including the Asset Management/Benefit/Cost Ratio analysis of the recommended alternative in those documents.
1.3. Reason other procurement processes are not used:
This contract modification is for out of scope services that consists of utilizing work and data already obtained and developed as part of the work completed by the Consultant and to be used in completing the unfinished work and to meet the overall project schedule.
1.4. How cost of modification was determined:
Cost of modification was prepared by AECOM and reviewed by the Division of Sewerage and Drainage and was deemed acceptable. The modification includes only total labor cost (direct labor multiplied by hourly cost multiplier) and 10% contingency with no net fee or profit.
B. Contract Compliance No.: 13-5511947 | MAJ | Expires 07/07/2011
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
C. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
This ordinance authorizes the Director of Public Utilities to transfer within and to expend a total of $1,117,968.82 from the Sanitary Sewer Super Build America Bond Fund (Super B.A.B.s), Fund 669; and to amend to the 2011 Capital Improvements Budgets to establish sufficient budget authority to cover the expenditure upon passage of the ordinance.
Title
To authorize the Director of Public Utilities to enter into a modification with AECOM Technical Services, Inc. in the amount of $1,117,968.82 for the Barthman / Parsons Sanitary Sewer System I/I Study; to transfer and expenditure of $1,117,968.82 from the Sanitary Sewer Super Build America Bond Fund (Super B.A.B.s), and to amend to the 2011 Capital Improvements Budget. ($1,117,968.82)
Body
WHEREAS, it is necessary to modify the current engineering agreement with AECOM Technical Services, Inc., for the Division of Sewerage and Drainage's Barthman / Parsons Sanitary Sewer System I/I Study project to provide additional funding for the out of scope services now required for this project; and
WHEREAS, the original contract number EL007212 for $5,265,974.33 and was authorized by Ordinance number 1108-2007; passed July 23, 2007; was executed on August 13, 2007; and signed by the City Attorney on August 22, 2007; and
WHEREAS, it is necessary to authorize the transfer within and expend funds from the Sanitary Sewer Super Build America Bond Fund (Super B.A.B.s), Fund 669 in the amount of $1,117,968.82 for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the engineering agreement with , for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL007212 with AECOM Technical Services, Inc. 300 East Broad Street, Suite300, Columbus, Ohio 43215, for engineering services agreement for the Barthman / Parsons Sanitary Sewer System I/I Study project on file in the office of the Division of Sewerage and Drainage in order to provide additional funding for the out of scope services required for this project.
Section 2. That the City Auditor is hereby authorized to transfer of $1,117,968.82 within the Department of Public Utilities, Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary Sewer Super Build America Bonds Fund, Fund No. 669, Object Level Three 6676 as follows:
From:
Project No. | Project Name | OCA Code | Change
650351-100001 | WWTF Construction and Contingencies | 669351 | (-$1,117,968.82)
To:
Project No. | Project Name | OCA Code | Change
650405-100010 | Barthman / Parsons I&I Study | 694510 | (+$1,117,968.82)
Section 3. That the Director of Public Utilities be and hereby is authorized to expend a total of $1,117,968.82 from the Sewerage and Drainage Sanitary Sewer Super Build America Bonds Fund into the Barthman / Parsons Sanitary Sewer System I&I Study | Fund 669 | Div. 60-05 | Proj. 650405-100010 | 694510 | Object Level Three 6676.
Section 4. That the 2011 Capital Improvements Budget Ordinance No. 0266-2011 is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
650351-100001 | WWTF Construction and Contingencies | $3,245,000 | $2,127,031 | (-$1,117,969)
650405-100010 | Barthman / Parsons I&I Study | $0 | $1,117,969 | (+$1,117,969)
Section 5. That the said engineering company, AECOM Technical Services, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.