Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Complete General Construction Company in the amount of $107,250.00; to encumber funds for the Transportation Division for construction inspection and prevailing wage coordination services in the amount of $2,500.00, for a total of $109,750.00; in connection with the 15 KV Circuit Relocation Project along Fulton Street in support of the new Franklin County Courthouse Construction Project.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on February 20, 2009. Bids were received from Danbert, Inc. - $104,175.11; Settle Muter Electric - $144,461.00; Jess Howard Electric Co. - $ 177,100.00; and Complete General Electric Construction Co. - $107,250.00.
The lowest and best bid was from Complete General Construction Company in the amount of $107,250.00. Their Contract Compliance Number is 31-4366382 (expires 1/3/2010, Maj.). Local credits caused their bid to be selected over Danbert, Inc.
3. Emergency Designation: It is requested that this Ordinance be handled in an emergency manner as construction needs to be completed by May in order to comply with project deadlines imposed by Franklin County, or charges may be incurred.
4. FISCAL IMPACT: This legislation is funded entirely out of the Division of Power and Water's Electricity Permanent Improvement Fund (Non-Bond) in the amount of $109,750.
Title
To authorize the Director of Public Utilities to execute a construction contract with Complete General Construction Company in the amount of $107,250.00 for the Fulton Street/Franklin County Courthouse 15 KV Circuit Relocation Project; to provide for Construction Inspection and Prevailing Wage coordination services from the Transportation Division in the amount of $2,500.00; to authorize the transfer of funds and an expenditure of $109,750.00 within the Electricity Permanent Improvement Fund; and to declare an emergency. ($109,750.00)
Body
WHEREAS, four bids for the Fulton Street/Franklin County Courthouse 15 KV Circuit Relocation Project were received and publicly opened in the offices of the Director of Public Utilities on February 20, 2009; and
WHEREAS, the lowest and best bid was from Complete General Construction Company in the amount of $107,250.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of construction inspection and prevailing wage coordination services costs associated with the Fulton Street/Franklin County Courthouse 15 KV Circuit Relocation Project; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract for the Fulton Street/Franklin County Courthouse 15 KV Circuit Relocation Project, in an emergency manner so construction can be completed by Franklin County's May construction deadline, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Fulton Street/Franklin County Courthouse 15 KV Circuit Relocation Project with the lowest and best bidder, Complete General Construction Co., 1221 E. Fifth Ave., Columbus, Ohio 43219; in the amount of $107,250.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water; to obtain the necessary construction inspection and prevailing wage coordination services from the Transportation Division and to pay up to a maximum amount of $2,500.00; for a legislative total of $109,750.00.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer $109,750 within the Permanent Improvement Fund, Fund No. 565 Object Level Three 6621, Division of Power and Water, Division 60-07, as follows:
Project No. | Project Name | OCA Code | change
671161 | Children's Hospital Circuit Conversion | 565161 | -$109,750.00
565100 | Fulton St. Franklin County Courthouse Circuit Relocation | 565100 | +$109,750.00
SECTION 4. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
671161-100000 | Children's Hospital Circuit Conversion | $ 0 | $ 200,000| +$200,000
671161-100000 | Children's Hospital Circuit Conversion | $ 200,000| $ 90,250| -$109,750
565100-100000 | Fulton St. Franklin Co. Courthouse Circuit Relocation| $0 | $109,750 | + $109,750
SECTION 5. That for the purpose of paying the cost of the contract, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division of Power and Water (Power), Dept./Div. No. 60-07, Electricity Permanent Improvement Fund No. 565, Project 565100 OCA 565100, Object Level One 06, Object Level Three 6621, Amount $109,750.00.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.