Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to modify an existing contract for Specialized Machining & Fabrication Services for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division.
The Director of Public Utilities opened formal bids on September 5, 2007 and one (1) bid was received. The contract was awarded to Uni-Facs Steel Works, LLC of Columbus, Ohio. Purchase order EL007928 was authorized by Ordinance No. 0265-2008, passed on March 10, 2008. The original contract language allowed for incremental funding of a multi-year contract. This second and final planned modification is being processed in accordance with the original contract specifications. The contract will be in effect to and including April 8, 2011.
SUPPLIER: Uni-Facs Steel Works, LLC (31-1203781) Expires: 11-6-11
FISCAL IMPACT: $100,000.00 is needed for this modification.
$100,000.00 was spent in 2008
Why the Need for Additional Work Could Not Be Foreseen: The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.
Why Other Procurement Processes Would Not Be In the City's Best Interest: This second and final modification is deemed the most feasible and reasonable means of continuing to provide needed services.
How the Cost of the Modification Was Determined: The cost of the Modification to the Specialized Machining & Fabrication Services contract was based upon extension of prices in the current contract.
Title
To authorize the Director of Public Utilities to enter into a planned modification for Specialized Machining & Fabrication Services with Uni-Facs Steel Works, LLC for the Division of Sewerage and Drainage; and to authorize the expenditure of $100,000.00 from the Sewerage System Operating Fund. ($100,000.00)
Body
WHEREAS, the Director of Public Utilities opened formal bids on September 5, 2007 and one (1) bid was received, and
WHEREAS, the contract was awarded to Uni-Facs Steel Works LLC, and
WHEREAS, purchase order EL007928 was authorized by Ordinance No. 0265-2008, passed on March 10, 2008.and,
WHEREAS, the original contract language allowed for an option to extend the contract and it is immediately necessary to authorize the Director of Public Utilities to modify the existing contract with Uni-Facs Steel Works, LLC in order to provide for continuation of Specialized Machining & Fabrication Services; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL007928 with Uni-Facs Steel Works, LLC, 1241 McKinley Ave., Columbus, OH 43222, in order to continue and extend services, in accordance with the terms and conditions as shown on the Modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the expenditure of $ 100,000.00, or as much thereof as may be needed, is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, to pay the cost of the modification to Contract No. EL007400, as follows:
Jackson Pike Wastewater Treatment Plant
OCA: 605030
Object Level: 3374
Amount: $60,000.00
Southerly Wastewater Treatment Plant
OCA: 605063
Object Level 3374
Amount: $40,000.00
Section 3. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.