Explanation
Background:
This ordinance will authorize the Director of Recreation and Parks to enter into contract for Asphalt Pavement Renovations 2005, and authorize the transfer of funds within the Parks and Recreation 1995 and 1999 Voted Bond Fund.
Bids were received by the Recreation and Parks Department on May 24, 2005, for Asphalt Pavement Renovations 2005, as follows:
Status Amount
M & D Blacktop Majority $651,200.00
Strawser Paving Majority $768,150.00
McDaniels MBE $1,021,895.00
**Miller Paving withdrew their bid for not including the allowance in the amount of $200,000 in their base bid.
Project includes asphalt renovations at Big Walnut, Hanford Village, Indian Mound, Devonshire, Beatty and Antrim Parks, Barber Roselea Center, Indian Village Day Camp and Big Run Park.
Base bid includes a $200,000 allowance for golf course paving improvements, and all other items per contract drawings and specifications.
The Contract Compliance Number for M & D Blacktop is #31-1131599.
A contingency amount of $48,800.00 is being included in this project.
Emergency legislation is requested to allow project to be completed prior to the winter season.
Fiscal Impact:
$401,693.51 isbeing transferred within the RRecreationand Parks Voted 1995 and 1999 Bond Fund as outlined in Section 2.
$700,000.00 is required and budgeted in the Recreation and Parks Voted 1995 and 1999 Bond fund to meet the financial obligation of this contract modification.
Title
To authorize the transfer of $401,693.51 within the Voted 1995 and 1999 Parks and Recreation Bond Fund, to direct the Director of Recreation and Parks to enter into contract with M & D Blacktop for Asphalt Pavement Renovations 2005, to authorize the expenditure of $700,000.00 from the Voted 1995 and 1999 Parks and Recreation Bond Fund, and to declare an emergency. ($700,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on May 24, 2005, and the contract for Asphalt Pavement Renovations 2005 will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the daily operation of the Recreation and Parks Department in that is immediately necessary to proceed with this project in order to have work completed prior to the winter season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with M & D Blacktop for Asphalt Pavement Renovations 2005, in accordance with plans and specifications on file in the Recreation and Parks Department.
Section 2. That the transfer of $401,693.51 be authorized as follows:
FROM FUND 702:
Project Name Project No. Object Level 3 OCA Code Amount
Land Acquisition 510112 6601 644526 $ 61,074.09
Golf Improv. 510429 6621 644526 $ 52,388.70
Greenways 510316 6621 644526 $ 2,584.79
UIRF 440006 6621 644526 $ 94,990.30
North Rec. Ctr. 510226 6620 644526 $115,581.66
Swimming Pools 510011 6621 644526 $ 2,144.00
Facility Improv. 510035 6620 644526 $ 72,929.97
Total $401,693.51
TO: Fund No. 702, Dept. 51-01, Park and Playground, Project No. 510017, OCA Code 644526, Object Level 6621
Section 3. That the expenditure of $700,000.00 or so much thereof as may be necessary, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund, Dept. 51-01, Fund 702, as follows, to pay the cost thereof.
Object
Fund Type Project No. Project Title Level 3 OCA Code Amount
Cap. Proj. 510429 Golf Course Improv. 6621 644526 $200,000.00
Cap. Proj. 510017 Park Improvements 6621 644526 $500,000.00
Section 4. That for the purpose of paying for any contingencies which may occur during this project, the amount of $48,800.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
Section 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.