Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract for the Resurfacing - General Engineering Contracts 2008 #4 with Prime Engineering and Architecture, in the amount of $50,000.00.
Work will include design of curb ramps that will be constructed in association with proposed 2011 resurfacing projects. The design of approximately 220 new or replacement wheelchair ramps will be accomplished with this contract modification. ADA compliance requirements must be met for all intersections included in projected resurfacing projects.
This modification is needed to assure timely completion of the project design and the Division of Mobility Options does not maintain adequate staff or all of the various disciplines necessary to complete such design in house. At the time when this design contract was legislated, the inclusion of this additional curb ramp design was not was not anticipated.
The original contract was $250,000 authorized by ordinance 0563-2008(EL008483).
Ordinance 0293-2010 authorized modification #1 to remove the 2 year timeframe so that the remaining tasks issued within the contract may continue and to allow for the remaining contract funds be utilized
This is modification #2. It is desired to increase the contract amount by $50,000 for design of curb ramps that will be constructed in association with proposed 2011 resurfacing projects.
The total contract amount including this modification is $300,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Prime Engineering and Architecture, Inc.
2. CONTRACT COMPLIANCE
Prime Engineering (FBE, CC#: 31-1373357, Expiration Date: 11/30/12)
3. FISCAL IMPACT
Funds in the amount of $50,000.00 are available in the Streets and Highways G.O. Bonds Fund for the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to make funds available to perform curb ramp design work for resurfacing projects prior to construction season.
Title
To authorize the Director of Public Service to execute a professional engineering services contract modification with Prime Engineering and Architecture, Inc. in connection with the Resurfacing - General Engineering Contracts 2008 #4; to appropriate $50,000.00 within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $50,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, the Department of Public Service currently maintains General Engineering Contract 2008 #4 with Prime Engineering and Architecture, Inc.; and
WHEREAS, ordinance 0563-2008 authorized the Director of Public Service to enter into contract with Prime Engineering for the Resurfacing - General Engineering Contracts 2008 #4 contract(EL008483); and
WHEREAS, this contract was executed July 30, 2008 and approved by the City Attorney on July 30, 2008; and
WHEREAS, ordinance 0293-2010 authorized the Director of Public Service to modify the contract to remove the 2 year timeframe so that the remaining tasks issued within the contract may continue and to allow for the remaining contract funds be utilized; and
WHEREAS, the Director of Public Service has identified the need to modify and increase this professional service contract for design of curb ramps that will be constructed in association with proposed 2011 resurfacing projects, and other engineering analysis and reports; and
WHEREAS, this legislation authorizes the second modification to this contract in the amount of $50,000.00; and
WHEREAS, a satisfactory proposal has been submitted by Prime Engineering and Architecture, Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this contract should be modified immediately so that funding can be made available for curb ramp design work for resurfacing projects prior to construction season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be and is hereby authorized to modify and increase Contract No. EL008483 with Prime Engineering and Architecture, Inc. at 3000 Corporate Exchange Drive, Suite 600, Columbus, OH, 43231 in an amount not to exceed $50,000.00, for design of curb ramps that will be constructed in association with proposed 2011 resurfacing projects, and other engineering analysis and reports for the Resurfacing - General Engineering Contracts 2008 #4.
SECTION 2. That the 2010 CIB authorized within ordinance 0564-2010 be amended due to cancellations as follows:
Fund / Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
704 / 530161-100000 / Roadway Improvements (Carryover) / $0.00 (Carryover) / $2,419.00 (Carryover) / $2,419.00 (Carryover)
704 / 530301-100000 / Bridge Rehabilitation (Carryover) / $0.00 (Carryover) / $2,597.00 (Carryover) / $2,597.00 (Carryover)
704 / 530103-100000 / Arterial Street Rehabilitation (Carryover) / $41,765.00 (Carryover) / $79,492.00 (Carryover) / $121,257.00 (Carryover)
SECTION 2. That the 2010 CIB authorized within ordinance 0564-2010 be amended to provide sufficient authority for this projects as follows:
Fund / Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
704 / 530161-100000 / Roadway Improvements (Carryover) / $2,419.00 (Carryover) / ($2,419.00) (Carryover) / $0.00 (Carryover)
704 / 530161-100087 / Roadway Improvements - Lehman Road (Carryover) / $407,112.00 (Carryover) / ($33,925.00) (Carryover) / $373,187.00 (Carryover)
704 / 530103-100000 / Arterial Street Rehabilitation / $121,257.00 (Carryover) / ($11,061.00) (Carryover) / $110,196.00 (Carryover)
704 / 530301-100000 / Bridge Rehabilitation (Carryover) / $2,597.00 (Carryover) / ($2,597.00) (Carryover) / $0.00 (Carryover)
704 / 530282-100000 / Resurfacing (Carryover) / $0.00 (Carryover) / $50,000.00 (Carryover) / $50,000.00 (Carryover)
SECTION 3. To authorize the City Auditor to transfer cash and appropriation between projects within Fund 704, the Streets & Highways G.O. Bonds Fund as follows:
From:
Fund/Project / Project Name /OCA/OL 01-03 Codes /Amount
704 / 530161-100000 / Roadway Improvements / 590046 / 06-6600 / $2,418.45
704 / 530161-100087 / Roadway Improvements-Lehman Road / 746187 / 06-6600 / $33,924.16
704 / 530301-100000 / Bridge Rehabilitation / 591142 / 06-6600 / $2,596.68
704 / 530103-10000 / Arterial Street Rehabilitation / 590041 / 06-6600 / $11,060.71
To:
Fund/Project / Project Name /OCA/ OL3/Amount
704 / 530282-100000 / Resurfacing / 590048 / 6600 / $50,000.00
SECTION 4. That for the purpose of paying the cost thereof, the sum of $50,000.00 or so much thereof as may be needed, is hereby authorized to be expended from Fund 704, the Streets and Highways G.O. Bonds Fund, project 530282-100000, Resurfacing, O.L. 01-03 Codes 06-6682, OCA Code 590048 for the Division of Design and Construction, Dept.-Div., 59-12.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.