Explanation
BACKGROUND: In 2005, the Department of Finance and Management was established (Ordinance #1102-2005) to consolidate financial management and asset management within one department given the interrelationship between funding city government and managing its major assets, such as buildings and real property, efficiently to make the best use of taxpayer dollars. The Facilities Management Division, with responsibility for construction, maintenance, and security of buildings moved to this new department from the Department of Public Service, and a new Real Estate Management Office was created to handle the purchase, sale, and lease of property for city operations. Then in 2006, in recognition of the need to professionalize the function of construction management, a new Office of Construction Management was created (Ordinance # 1269-2006) utilizing existing staff within Facilities together with a new Construction Manager required to be an engineer, architect, or certified construction manager.
The other major city asset, which crosses department boundries, is the city's fleet, thousands of motor vehicles worth millions of dollars and costing millions more to maintain and replace. The management of this substantial asset is the responsibility of the Fleet Management Division, which is currently the only internal service operation remaining in the Department of Public Service, a department with major external customer responsibilities for such things as street maintenance and refuse pickup. This ordinance proposes to move the Fleet Management Division to the Department of Finance and Management in order to consolidate all major asset management within a single department focused on the provision of cost-effective and efficient management of city resources. The ordinance also moves the Purchasing Office from the Director's Office into the Financial Management Division in recognition of the relationship of sound purchasing policy to effective financial management
FISCAL IMPACT:
All current employees and funding proposed in the 2007 budget for operating the Fleet Management Division will be moved to the Department of Finance and Management.
Title
To amend, repeal and enact various sections of the Columbus City Codes, 1959 to transfer the Fleet Management Division from the Department of Public Service to the Department of Finance and Management, and to move the Purchasing Office from the Director's Office to the Division of Financial Management.
Body
WHEREAS, it is advisable to consolidate all major asset management within a single department focused on the provision of cost-effective and efficient management of city resources; and
WHEREAS, the responsibilities of the Finance and Management Department will be expanded to include the Fleet Management Division, thereby combining in one department the management of major city assets that cross department boundaries; and
WHEREAS, it is advisable to move the Purchasing Office from the Finance and Management Director's Office to the department's Division of Financial Management, thereby recognizing the relationship of sound purchasing policy to effective financial management; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:
SECTION 1. Effective at 12:01 A.M. on May 1, 2007, that existing Sections 219.05 and 223.06 be repealed; that new Section 223.06 be enacted; and that Sections 219.01, 223.01, and 223.04 of the Columbus City Codes, 1959 be amended to read as follows:
219.01 Department of public service established.
There is established a department of public service consisting of a director of public service, two (2) deputy directors of public service, the division of transportation, the division of refuse collection, the division of fleet management, and the division of parking violations bureau. The department shall perform all lawful functions as may be directed by the mayor or ordinance of council.
219.05 Division of fleet management.
The division of fleet management is established as a division of the public service department. The administrative head of the division shall be the fleet administrator. The division shall have as its primary duties the provision of maintenance and repair services for motor vehicles and motorized equipment to city departments, the operation of motor vehicle and motorized equipment maintenance facilities as may be designated by the director or ordinance of council and the formulation and implementation of any fleet management and replacement programs as may be established by the director or ordinance of council.
223.01 Department of finance and management established.
The department of finance and management is established as a department. The department of finance and management shall have as its primary duties the preparation of the city budget; the financial management of the city; the construction, maintenance, repair and security of buildings or structures as set forth in this chapter; the management, acquisition, sale, and leasing of real property for city operations except for rights-of-way and utility easements; management, maintenance, and repair of motor vehicles and motorized equipment for city departments; and purchasing operations. It shall assemble data and information for the management of such activities and for the use of various officers and departments of the city. The department shall perform all lawful functions as may be directed by the mayor or ordinance of council.
223.04 Division of financial management.
The division of financial management is established as a division of the department of finance and management. The administrative head of the division shall be the the financial management division administrator. The division shall have as its primary duties the preparation of the city budget,; preparation of the city's capital improvements program pursuant to Chapter 333,; oversite of certain grants programs,; implementation of performance management on a citywide basis,; the procurement of goods and services for the city, and the sale of surplus property, in accordance with Chapter 329, and the formulation and implementation of procurement policies and programs for the city; and the formulation and implementation of financial policies for the city, as directed by the director or ordinance of city council.
223.06 Office of purchasing.
The office of purchasing is established as an office of the department of finance and management within the director's office. The office shall have as its primary duties the procurement of goods and services for the city, and the sale of surplus property, in accordance with Chapter 329, and the formulation and implementation of procurement policies and programs for the city as authorized by the director or ordinance of council.
223.06 Division of Fleet Management.
The division of fleet management is established as a division of the department of finance and management. The administrative head of the division shall be the fleet administrator. The division shall have as its primary duties the provision of maintenance and repair services for motor vehicles and motorized equipment to city departments, the operation of motor vehicle and motorized equipment maintenance facilities as may be designated by the director or ordinance of council and the formulation and implementation of any fleet management and replacement programs as may be established by the director or ordinance of council.
SECTION 2. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.