City of Columbus - File #: 0416-2011

• File #: 0416-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/7/2011
• In control: Administration Committee
• On agenda: 4/11/2011
• Final action: 4/13/2011
• Title: To authorize the Director of the Department of Technology (DoT) to renew an agreement with Ipswitch, Inc. for annual software maintenance and support for the Unigate program used to manage data file transfers for the City's technology systems; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $15,000.00 from the Department of Technology, Information Services Division, internal service fund. ($15,000.00)

Date	Ver.	Action By	Action	Result
4/13/2011	1	CITY CLERK	Attest
4/12/2011	1	MAYOR	Signed
4/11/2011	1	Columbus City Council	Approved	Pass
4/11/2011	1	COUNCIL PRESIDENT	Signed
4/4/2011	1	Columbus City Council	Read for the First Time
3/17/2011	1	Technology Drafter	Sent for Approval
3/17/2011	1	Auditor Reviewer	Reviewed and Approved
3/17/2011	1	CITY AUDITOR	Reviewed and Approved
3/17/2011	1	Technology Drafter	Sent for Approval
3/17/2011	1	CITY ATTORNEY	Reviewed and Approved
3/17/2011	1	Technology Drafter	Sent to Clerk's Office for Council
3/16/2011	1	Finance Reviewer	Reviewed and Approved
3/16/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/11/2011	1	Finance Reviewer	Reviewed and Approved
3/11/2011	1	Finance Reviewer	Sent for Approval
3/10/2011	1	Finance Reviewer	Reviewed and Approved
3/9/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/9/2011	1	Technology Drafter	Sent for Approval
3/9/2011	1	EBOCO Reviewer	Sent for Approval
3/9/2011	1	ODI DIRECTOR	Reviewed and Approved
3/9/2011	1	Technology Drafter	Sent for Approval
3/8/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:

This legislation authorizes the Director of the Department of Technology (DoT) to renew an agreement with Ipswitch, Inc. for annual software maintenance and support for the Unigate program used to manage data file transfers for the City's technology systems.  The original agreement (associated with purchase order ED036652) was established in June 2008.  The agreement was most recently renewed by authority of Ordinance Number # 1491-2010 (purchase order EL011143), passed November 15, 2010.  Passage of this ordinance will allow the renewal of the maintenance and support with Ipswitch, Inc. for the term period of July 1, 2011 to June 30, 2012 in the amount of $15,000.00.  

This ordinance also requests approval to continue services provided by Ipswitch, Inc. in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Ipswitch, Inc. is the sole distributor of Unigate software, and does not utilize distributors or resellers to provide maintenance and support for its software products.  

FISCAL IMPACT:  

During the past two years (2009 and 2010), the Department of Technology expended $15,000.00 (ED039304) and $15,000.00 (EL011143) respectively with Ipswitch, Inc. for annual software maintenance and support for the Unigate program used to manage data file transfers for the City's technology systems.  Sufficient funds for this year's agreement, in the amount of $15,000.00, with a coverage period of July 1, 2011 to June 30, 2012, were budgeted and are available within the Department of Technology, Information Services Division, internal service fund.   

CONTRACT COMPLIANCE:

Vendor Name: Ipswitch, Inc.              CC#/FID#:  04 - 3129831                                 Expiration Date:  09/24/2012

Title

To authorize the Director of the Department of Technology (DoT) to renew an agreement with Ipswitch, Inc. for annual software maintenance and support for the Unigate program used to manage data file transfers for the City's technology systems; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $15,000.00 from the Department of Technology, Information Services Division, internal service fund. ($15,000.00)

Body

WHEREAS, this ordinance authorizes the Department of Technology to renew an agreement with Ipswitch, Inc. for annual software maintenance and support for the Unigate program used to manage data file transfers for the City's technology systems; and

WHEREAS, this ordinance will allow annual renewal of  the Unigate software maintenance support for the period July 1, 2011 to June 30, 2012 in the amount of $15,000.00; and

WHEREAS, this agreement is being established in accordance with sole source provisions of Columbus City Code, Section 329.07; and

WHEREAS, it is necessary for the Director of the Department of Technology to renew an agreement with Ipswitch, Inc. for annual software maintenance and support for the Unigate program used to manage data file transfers and to support the daily operation activities, thereby preserving the public health, peace, safety, and welfare; now therefore

      BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an agreement with Ipswitch, Inc. for annual software maintenance and support for the Unigate program with an associated coverage term period from July 1, 2011 to June 30, 2012, in the amount of $15,000.00.

SECTION 2: That the expenditure of $15,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:

Div.: 47-02|Fund: 514| Subfund 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $15,000.00|

SECTION 3: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.

SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

SECTION 5: This ordinance shall take effect and be in force from and after the earliest period allowed by law.