Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with ProCon Professional Construction Services, Inc. for concrete restoration at City Hall, 90 West Broad Street.
The project entails the removal of deteriorating concrete and the installation of new concrete at the Front Street entrance to City Hall as well as the area in front of the Christopher Columbus Statue at the south side of City Hall.
Formal bids were solicited and three companies submitted bids on May 9, 2012, as follows (0 FBE, 0 MBE):
Pro Con Professional Construction Services $28,260.00
Lithko Restoration Technologies, LLC. $32,600.00
Central Ohio Building, Inc. $63,860.00
The Facilities Management Division recommends the bid award be made to the most responsive and responsible bidder, ProCon Professional Construction Services, Inc.
Emergency action is requested so that this concrete work can begin and end during favorable weather and to remedy this concrete deterioration so that visitors and employees can safely access City Hall and the surrounding grounds.
ProCon Professional Construction Services Contract Compliance Number 31-1701026, expiration date May 31, 2014.
Fiscal Impact: The cost of this contract is $28,260.00, including $1,740.00 for contingency, bringing the total cost of the contract to $30,000.00. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with ProCon Professional Construction Services, Inc. for concrete restoration at City Hall, 90 West Broad Street; to authorize the expenditure of $30,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, it is necessary for concrete improvements to occur at City Hall; and
WHEREAS, formal bids were solicited and three companies responded; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with ProCon Professional Construction Services, Inc. for concrete improvements at City Hall, 90 West Broad Street, so that necessary concrete work can occur as soon as possible, to ensure safety to visitors and employees of City Hall and its surrounding grounds, thereby preserving the public health, peace, property, safety, and welfare: now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into a contract on behalf of the Facilities Management Division with ProCon Professional Construction Services, Inc. for concrete restoration at City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $30,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 733
Project: 570030-100120
OCA Code: 733120
Object Level: 06
Object Level 3: 6620
Amount: $30,000.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.