Explanation
1. BACKGROUND
This legislation authorizes the Finance and Management Director to establish purchase orders for the Division of Design & Construction to purchase 10 Light Duty Vehicles. These vehicles will replace older vehicles that have high mileage and are beyond their useful service lives. The Division of Design and Construction also requested an extension of vehicles for new employees to be hired. This vehicle extension has been approved by Fleet.
Vehicles will be purchased through the city wide universal term contract established for Light Duty Vehicles.
Item Quantity Total Cost
Ford F-150 Supercab 2WD 5 $98,170.00
Ford Escape 5 $103,980.00
$202,150.00
2. CONTRACT COMPLIANCE
The contract compliance number for George Byers Sons Inc. (DBA Byers Ford, LLC) is 314139860 and expires 12/17/2015.
3. FISCAL IMPACT
Funding for this expense is budgeted and available within the Construction Inspection Fund and the Private Construction Inspection Fund to meet the financial obligations of these expenditures.
4. EMERGENCY
This legislation is requested to be heard as an emergency to ensure that 2014 pricing can be used for the purchase of these vehicles. Once 2015 pricing is available, 2014 models will no longer be available and the 2015 models will be more expensive.
Title
To authorize the Director of Finance and Management to enter into contracts for the purchase of vehicles for the Division of Design and Construction; and to authorize the expenditure of $202,150.00 from the Construction Inspection Fund and the Private Construction Inspection Fund for the purchase of these Automobiles; and to declare an emergency. ($202,150.00)
Body
WHEREAS, the Purchasing Office has established UTCs for the purchase of light duty vehicles; and
WHEREAS, the Division of Design and Construction is in need of vehicles for the replacement of older/high mileage vehicles that are beyond their serviceable life and for new positions to be hired; and
WHEREAS, it is necessary to establish funding per the terms and conditions of an existing UTC; and
WHEREAS, funding is available for these purchases within the Construction Inspection Fund and the Private Construction Inspection Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that the funding should be authorized immediately for the purchase of these vehicles to ensure 2014 pricing can be utilized in securing these vehicles, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to enter into contracts with Byers Ford, LLC per the terms and conditions of the existing UTC for Light Duty Trucks (FL005473) and the UTC for Automobiles (FL005467) on behalf of the Department of Public Service, Division of Design and Construction.
SECTION 2. That the expenditure of $202,150.00, or so much thereof as may be necessary, be and is hereby authorized from the Construction Inspection Fund, No. 518 and the Private Construction Inspection Fund, No. 241, for the purchase of these vehicles as follows:
Fund Title Amount O.L 03 OCA__
518 Equipment-Other $83,184.00 6652 591454
241 Equipment-Other $118,966.00 6652 591444
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.