Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Altivia VX-456 for Sewerage and Drainage, the largest user to and including May 31, 2008. Formal bids were opened by the Purchasing Office on May 13, 2004. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal SA001112). FL002221 with Siemens Water Technologies Corp. was established in accordance with bids received. Contract compliance: Siemens Water Technologies Corp. #043063901 Expires: 11-13-08.
1. Amount of additional funds: The division provided an estimated annual expenditure of $100,000.00. Sewerage and Drainage must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: No funding is required to extend the option contracts. Sewerage and Drainage must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend the citywide UTC contract for the option to purchase Altivia VX-456 with Siemens Water Technologies Corp. and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend FL002221 at current pricing and conditions to and including May 31, 2008, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to provide Altivia VX-456, this is being submitted for approval as an emergency measure; and
WHEREAS, this service is used to minimize offensive odors in the treatment of sewage,
WHEREAS, an emergency exists in the usual daily operation of the Sewerage and Drainage in that it is immediately necessary to extend FL002221 for an option to purchase Altivia VX-456 thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify and extend FL002221 with Siemens Water Technologies Corp. to and including May 31, 2008.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.