Explanation
Formal bids were solicited by the Purchasing Office for various tree species for the street tree planting program by the Forestry Section of the Recreation and Parks Department. Bids were opened for SA003009 on September 18, 2008. A total of three (3) bids were received. The bidders were Acorn Farms, Inc. (Majority), Surface Nursery, Inc. (Majority) and J.C. Bakker & Sons Ltd. (Majority). Two bidders will be awarded portions of the contract. They are Acorn Farms, Inc. of Galena, Ohio for $27,090.50 and Surface Nursery, Inc. of Gresham, Oregon for $1,228.75. (The award to Surface Nursery, Inc. will not require legislation.) All awards are based on the best, responsive, and responsible bid that meet specifications.
The Contract Compliance number for Acorn Farms, Inc. is #31-0986421 and the contract compliance is effective through 11/21/09.
Title
To authorize the Director of Finance and Management to enter into contract with Acorn Farms, Inc. for the purchase of various trees for the street tree planting program, to authorize the expenditure of $27,090.50 from the Recreation and Parks Tree Replacement Fund, and to declare an emergency. ($27,090.50)
Body
WHEREAS, the Purchasing Office received bids on September 18, 2008 to obtain street trees for the Forestry Section of the Recreation and Parks Department; and
WHEREAS, a purchase order will be issued in accordance with the terms and specifications of the bid solicitation on file in the Purchasing Office; and
WHEREAS, 1,890 bare root tree stock items will be added to the Recreation and Parks Tree Nursery stock where they will grow and mature until they are ready to be transplanted; and
WHEREAS, the trees will be planted at various street tree locations to help restore and preserve the tree canopy of the City of Columbus in accordance with the Mayor's Green Initiative Program; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said purchase order so that the live plant material can be reserved and available for an early spring, 2009 shipment and for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with Acorn Farms, Inc., for street trees for the Recreation and Parks Department, in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $27,090.50 or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Tree Replacement Fund, as follows, to pay the cost thereof.
Fund Type: Tree Replacement Fund
Dept. No.: 51
Fund No.: 234
Object Level 3: 2271
OCA Code: 516781
Amount: $27,090.50
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.