Explanation
This legislation authorizes the Director of the Department of Development to enter into a contract with Morse Transit Acquisitions LLC, dba TownePlace Suites Columbus for funds, up to $50,000.00, to provide hotel services to the Lead Safe Columbus program.
The city applied for and received a U.S. Department of Housing and Urban Development, Office of Lead Hazzard Control and Healthy Homes grant in late 2019. The grant term is 3 ½ years. This HUD grant funds the Lead Safe Columbus program.
The purpose of the Lead Safe Columbus Grant Program is to generate lead safe affordable housing and to prevent lead poising of children and adults within Columbus neighborhoods. The purpose of this contract is to provide hotel services for occupants while lead hazard work is completed on their home.
The Department of Development advertised RFQ015918 on Vendor Services in December 2019 for hotel services for the Lead Safe Columbus program. Two bids were received and the Director of Development entered into contract with one bidder under the authority of Columbus City Code Section 329.19. The original contract was PO220351, ORD 2723-2020 and expired December 31, 2021. Because the federal grant allows renewal of contracts for services for the term of the grant, the department desires to utilize this option to effectively and efficiently manage the program. Advertising for services annually would interrupt the program and possibly result in the program not meeting its required goals. The fee for services in the new contract term will be the same as that of the original contract and authorize the payment of expenses starting January 1, 2022 ending December 31, 2022. Barring unforeseen circumstanced, the Director anticipates submitting future legislation to renew this contract annually until the end of the HUD grant and, if necessary, modifying the contract in the interim to add additional funds.
Emergency action is requested in order to continue to provide program services without interruption.
FISCAL IMPACT: Funding is available in the fund 2220 grant G441900 for this purpose.
CONTRACT COMPLIANCE: the vendor number is 033213 and expires 08/04/2022.
Title
To authorize the Director of Development to enter into contract with Morse Transit Acquisitions LLC, dba TownePlace Suites Columbus, for an additional year to provide hotel services to the Lead Safe Columbus program and to increase the contract amount up to $50,000.00; to authorize the expenditure of up to $50,000.00 in the General Government Grant Fund; declare an emergency. ($50,000.00)
Body
WHEREAS, the Director of Development has identified the need to enter into contract with Morse Transit Acquisitions LLC, dba TownePlace Suites Columbus, for an additional year to provide hotel services to the Lead Safe Columbus program; and
WHEREAS, the Department of Development advertised RFQ014458 on Vendor Services in June 2020 for hotel services for the Lead Safe Columbus program, two bids were received, and the Director of Development entered into contract with both bidders under the authority of Columbus City Code Section 329.19; and
WHEREAS, this legislation will authorize the contract for an additional year, from Jnuary1, 2022 to December 31, 2022; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to enter into this contract in order to continue program services without interruption, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to enter into a contract with Morse Transit Acquisitions LLC, dba TownePlace Suites Columbus, for an additional year, from January 1, 2022 to December 31, 2022, to provide hotel services to the Lead Safe Columbus program and add an amount up to $50,000.00.
SECTION 2. That the expenditure of $50,000.00 or so much thereof as may be needed, is hereby authorized in Fund 2220 (General Government Grant), Dept-Div 4410 (Housing), Project G441900, object class 03 (Other) per the account codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.