Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. (dba GPD Group) in the amount of up to $382,376.00 for the Intersection Improvements - Georgesville Road at Holt Road project. Design is partially funded by the Ohio Department of Transportation (ODOT) and is also known as FRA-GEORGESVILLE/HOLT (PID Number 94913).
This project will provide improvements to the intersection of Georgesville Road at Holt Road/Automall Drive and to the Holt Road corridor from Georgesville Road to Georgesville Square South/Holt Run Drive.
The primary purpose of the project is to improve safety at the Georgesville Road at Holt Road and Georgesville Square North at Holt Road intersections. The project will improve capacity of the intersections and the Holt Road corridor and will address deficiencies in the pedestrian and bikeway system.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection Improvements - Georgesville Road at Holt Road contract. The project was formally advertised on the Vendor Services web site from February 21, 2013, to March 14, 2013. The city received three (3) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on March 22, 2013.
Company Name City/State Majority/MBE/FBE/ASN /PHC
W.E. Stilson Consulting Group, LLC Columbus, OH MAJ
ADR & Associates, Ltd. Columbus, OH MAJ
Stantec Consulting Services, Inc. Columbus, OH MAJ
W.E. Stilson received the highest score by the evaluation committee.
Glaus, Pyle, Schomer, Burns & DeHaven, Inc. (dba GPD Group) acquired W.E. Stilson on June 1, 2013, and will be awarded the Intersection Improvements - Georgesville Road at Holt Road contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against W.E. Stilson or Glaus, Pyle, Schomer, Burns & DeHaven, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Glaus, Pyle, Schomer, Burns & DeHaven, Inc. is 34-1134715 and expires 3/25/15.
3. FISCAL IMPACT
Funding for this contract is available as follows:
$382,376.00 contract amount
$344,138.00 ODOT grant
$ 38,238.00 DPS share - Street and Highway Bond Fund (704)
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the City Auditor to transfer $38,238.00 between funds; to authorize the City Auditor to appropriate $382,376.00 within the Fed-State Highway Engineering Fund; to authorize the Director of Public Service to enter into contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. (dba GPD Group) for engineering, design, technical, and surveying services in connection with the Intersection Improvements - Georgesville Road at Holt Road project (FRA-GEORGESVILLE/HOLT (PID Number 94913)); to authorize the expenditure of up to $382,376.00 from the Fed-State Highway Engineering Fund for this contract; and to declare an emergency. ($382,376.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements to the intersection of Georgesville Road at Holt Road, the Intersection Improvements - Georgesville Road at Holt Road (FRA-GEORGESVILLE/HOLT (PID Number 94913)) project; and
WHEREAS, The Department of Public Service, Office of Support Services, solicited Requests for Proposals for this project; and
WHEREAS, W.E. Stilson Consulting Group, LLC received the highest score by the evaluation committee and will be awarded the contract for this project; and
WHEREAS, Glaus, Pyle, Schomer, Burns & DeHaven, Inc. (dba GPD Group), acquired W.E. Stilson Consulting Group, LLC after proposals were received; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. (dba GPD Group) for the provision of engineering and design services described above in the amount of up to $382,376.00; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
704 / 530103-100005 / Arterial Street Rehab. - Fairwood Ave - Watkins Rd - Koebel Rd (Voted Carryover) / $322.00 / $189,426.00 / $189,748.00 (cancellation)
704 / 530103-100005 / Arterial Street Rehab. - Fairwood Ave - Watkins Rd - Koebel Rd (Voted Carryover) / $189,748.00 / ($38,328.00) / $151,420.00
704 / 530086-100020 / Intersection Improvements - Georgesville Rd/Holt Rd (Voted Carryover) / $0.00 / $38,238.00 / $38,238.00
SECTION 2. That the transfer of cash and appropriation within the Streets and Highways G.O. Bond Fund, fund 704, be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100005 / Arterial Street Rehab. - Fairwood Ave - Watkins Rd - Koebel Rd / 06-6600 / 740305 / $38,238.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100020 / Intersection Improvements - Georgesville Rd/Holt Rd / 10-5501 / 748620 / $38,238.00
SECTION 3. That the City Auditor is hereby authorized to transfer cash between the Streets and Highways G.O. Bond, No. 704 and the Fed-State Highway Eng. Fund, No. 765, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100020 / Intersection Improvements - Georgesville Rd/Holt Rd / 10-5501 / 748620 / $38,238.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
765 / 591307-100000 / Georgesville @ Holt (PID 94913)/ 80-0886 / 591307 / $38,238.00
SECTION 4. That from the unappropriated monies in the Federal-State Highway Engineering Fund, No. 765, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2013, the sum of $382,376.00 is appropriated for the Department of Public Service as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 591307-100000 / Georgesville @ Holt (PID 94913)/ 06-6600 / 591307 / $382,376.00
SECTION 5. That the Director of Public Service be and is hereby authorized to enter into contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. (dba GPD Group) for the Intersection Improvements - Georgesville Road at Holt Road contract (FRA-GEORGESVILLE/HOLT (PID Number 94913) for engineering and design surveying services in an amount of up to $382,376.00.
SECTION 6. That for the purpose of paying the cost of this contract the sum of up to $382,376.00 or so much thereof as may be needed, is hereby authorized to be expended from the Federal-State Highway Engineering Fund, No. 765 as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 591307-100000 / Georgesville @ Holt (PID 94913)/ 06-6682 / 591307 / $382,376.00
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the
monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.