Title
To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase Folding Tables, Chairs and Carts with Mity-Lite, Inc.; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Explanation
BACKGROUND: This legislation is for the option to establish one UTC contract for Folding Tables, Chairs and Carts for the Recreation and Parks Department, the primary user. The term of the proposed option contract is two (2) years, through March 31, 2016. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on February 6, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005267). Ninety-nine (99) bids were solicited: (M1A-4, F1-4). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Mity-Lite, Inc., CC# 870652595; Expires 2/6/2016
Total Estimated Annual Expenditure: $40,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, this contract will not be in effect before the current contract for folding tables, chairs and carts expire on March 31, 2014.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Body
WHEREAS, Folding tables, chairs and carts are used by the Recreation and Parks Department and various City agencies; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 6, 2014 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of folding tables, chairs and carts, and the current contract expires on March 31, 2014, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for the option to purchase folding tables, chairs and carts; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Folding Tables, Chairs and Carts, in accordance with Solicitation No. SA005267 for a term of approximately two years, expiring March 31, 2016, with the option to renew for one (1) additional year, as follows:
Mity-Lite, Inc., Items 1-16 and percentage% off like items listed in the Mity-Lite catalog; Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the General Fund, Organization Level 1: 45-01, Fund 10, OCA: 450047, Object Level 3: 2270 to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after the earliest period allowed by law.