Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an engineering agreement with Safex, Inc. for the DPU Hazardous Energy Control Project, CIP 650346-100001 (DOSD), CIP 690558-100000 (DOW), and CIP 670873-100000 (DOP). This contract will provide Professional Services for Hazardous Energy Control Procedure Audit and Update at each of DPUs facilities. These services shall include, but are not limited to, audit planning, conducting a facility audit, developing audit reports, and updating or developing control procedures. No community outreach or environmental factors are considered for this project beyond those already in place.
(For additional information regarding tasks, please see the attached Director’s Information Sheet Section 5.)
PROCUREMENT: The Department advertised for a Request for Proposals (RFP’s) for the subject services on the City’s Vendor Services website and in the City Bulletin in accordance with the overall provisions of Section 329 of the Columbus City Code. The Department received three (3) proposals from the following companies:
Name C.C. No. Exp. Date City/State Status
Lewellyn | N/A | N/A | Columbus, Ohio | MAJ
Sotaris | 56-2479913 | 8/15/2018 | Columbus, Ohio | MAJ
Safex | 31-1365251 | 11/11/2017 | Columbus, Ohio | FBE
The proposals were reviewed and evaluated by the Proposal Evaluation Committee and determined that the proposal that met or exceeded the qualifications as stated in the RFP was Safex, Inc.
PROJECT TIMELINE: The Consultant will begin planning tasks after the notice to proceed is given and active work as Task Orders are issued. The anticipated contract duration is seven (7) years, ending in December 2023. The professional services shall be funded by incremental appropriation, through the use of approximately annual modifications. This award is planned to provide services until the next planned modification in 2018.
|
|
DOW |
DOP |
DOSD |
Total |
|
|
690558 |
670873 |
650346-1 |
|
|
Original Contract |
$200,000 |
$50,000 |
$200,000 |
$450,000 |
|
Proposed Mod No. 1 (Estimated 2018 Funding) |
$150,000 |
$50,000 |
$150,000 |
$350,000 |
|
Proposed Mod No. 2 (Estimated 2019 Funding) |
$100,000 |
$0 |
$50,000 |
$150,000 |
|
Proposed Mod No. 3 (Estimated 2020 Funding) |
$50,000 |
$0 |
$200,000 |
$250,000 |
|
Proposed Mod No. 4 (Estimated 2021 Funding) |
$0 |
$0 |
$50,000 |
$50,000 |
|
Proposed Mod No. 5 (Estimated 2022 Funding) |
$0 |
$0 |
$50,000 |
$50,000 |
|
Proposed Mod No. 6 (Estimated 2023 Funding) |
$0 |
$0 |
$50,000 |
$50,000 |
|
CONTRACT PROPOSED TOTAL |
$500,000 |
$100,000 |
$750,000 |
$1,350,000 |
CONTRACT COMPLIANCE No.: 31-1365251 | FBE | Exp. 11/11/2017 | Vendor # 005186
ECONOMIC IMPACT: Updating and developing hazardous energy control procedures ensures that maintenance and service work is performed as safely as possible within DPU facilities, preventing expenses associated with unsafe work practices. No community outreach or environmental factors are considered for this project beyond those already in place.
FISCAL IMPACT: This legislation authorizes the expenditure of $200,000.00 from the Water G.O. Bonds Fund - Fund 6006; $200,000.00 Sanitary Sewer General Obligation Bond Fund, Fund 6109; $50,000.00 from the Electricity G.O. Bonds Fund - Fund 6303; and to amend the 2016 Capital Improvements Budget ($450,000.00)
Title
To authorize the Director of Public Utilities to enter into an engineering agreement with Safex, Inc. for the DPU Hazardous Energy Control Project; to authorize an expenditure up to $200,000.00 in funds from the Water General Obligations Bond Fund; to authorize the transfer of $140,295.00 and expenditure of up to $200,000.00 in funds from the Sanitary Sewer General Obligation Bond Fund; to authorize a transfer and expenditure up to $50,000.00 in funds from the Electricity General Obligations Bond Fund; and to amend the 2016 Capital Improvements Budget. ($450,000.00)
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals (RFP’s) for Professional Services for Hazardous Energy Control Procedure Audit and Update at each of DPUs facilities for audit planning, conducting a facility audit, developing audit reports, and updating or developing control procedures; and
WHEREAS, proposals from Lewellyn, Sotaris, and Safex were received and opened; and
WHEREAS, upon review of these proposals, Safex, Inc. was selected based on the following criteria Proposal Quality, Competence to Perform, Project Schedule, and Local Workforce; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to provide improvements as appropriate for DPU Hazardous Energy Control; and
WHEREAS, it is necessary to authorize the expenditure of up to $200,000.00 from the Water G.O. Bonds Fund - Fund 6006; and
WHEREAS, it is necessary to authorize the expenditure of up to $200,000.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109; and
WHEREAS, it is necessary to authorize the expenditure of up to $50,000.00 from the Electricity G.O. Bonds Fund - Fund 6303; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to enter into a professional engineering service agreement with Safex, Inc. for the DPU Hazardous Energy Control Project for the preservation of the public health and safety; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to enter into a contract with Safex 140 North Otterbein Ave; Westerville; Ohio; 43081 for the DPU Hazardous Energy Control Audit, in the amount of $450,000.00; in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 2. That the transfer of $50,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6303 - Power G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2016 Capital Improvements Budget is hereby amended, in Fund 6303 - Power G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P670772-100000 (carryover) | Alt. 69 KV Feed to W. Subst. | $50,000 | $0 | -$50,000
P670873-100000 (carryover) | DPU Haz. Energy Ctrl (DOP) | $0 | $50,000 | +$50,000
SECTION 4. That the transfer of $140,295.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6109 - Sanitary Sewer General Obligation Bond Fund, per the account codes in the attachment to this ordinance.
SECTION 5. That the 2016 Capital Improvements Budget is hereby amended, in Fund 6109 - Sanitary Sewer General Obligation Bond Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P650009-100002 | Real Time Control Sewer System Optimizaton | $225,847 | $85,552 | -$140,295
P650346-100001 | DPU Haz. Energy Ctrl (DOSD) | $59,705 | $200,000 | +$140,295
SECTION 6. That the Director is hereby authorized to expend up to $450,000.00 per the account codes in the attachment to this ordinance.
SECTION 7. That said company, Safex, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Divisions of Sewerage and Drainage, Water, and Power.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.