Explanation
To authorize the Director of the Department of Technology to enter into contract with Brown Enterprise Solutions, LLC for the purchase of a Studio Network Systems server hardware for Media Services.
The Department of Technology, Media Services, amasses thousands of hours of digital media content annually to produce meeting coverage, promos, PSAs and event documentation. In an attempt to better catalogue, search, and retain these assets, Media Services is requesting a dedicated Media Asset Management platform and associated server hardware. This solution, a Studio Network Systems 16 Bay 60.8TB SSD EVO Head & 128TB HDD Expansion Chassis, will act as a centralized media repository for all content acquired and managed by Media Services. It will also streamline the current workflow and improve collaboration between other city departments and partners.
This ordinance also requests approval for the above purchase via a waiver of relevant sections of Section 329 of the Columbus City Code relating to competitive bidding. A bid waiver is needed due to an error in advertising RFQ027519 and bid was received by the Department of Technology instead of the Department of Finance and Management. The Department of Technology informally solicited bids from multiple vendors and ultimately received three (3) bids. Upon review, it is recommended that Brown Enterprise Solutions, LLC be selected as the vendor of choice.
Bidder Bid Amount MAJ/ODI Certification
Brown Enterprise Solutions, LLC $113,228.44 MBE
Ivideo Technologies LLC $118,011.10 MAJ
vPrime Tech $119,364.12 MAJ
FISCAL IMPACT
Funds for this purchase are budgeted and available under the Department of Technology, Information Services Division, in the Information Services GO Debt Fund. Project name: CTV Facility Renovation, Project: P470031-100003, the Department of Technology, Information Services Division, Information Services GO Debt Fund. The total expenditure associated with this ordinance is $113,228.44.
CONTRACT COMPLIANCE
Vendor #: 010668
Certification#: MBE-010668
Expires: 12/7/2025
Title
To authorize the Director of the Department of Technology to enter into contract with Brown Enterprise Solutions, LLC for the purchase of an editing server to be installed at the Data Center; to authorize the waiver of relevant sections of Section 329 of the Columbus City Code relating to competitive bidding; and to authorize the expenditure of $113,228.44 from the Department of Technology, Information Services Division, Information Services GO Debt Fund. ($113,228.44)
Body
WHEREAS, Department of Technology, Media Services is requesting the purchase of a dedicated Media Asset Management platform and associated server hardware in an attempt to better catalogue, search, and retain these assets; and
WHEREAS, Brown Enterprise Solutions, LLC will be awarded the bid for the purchase of a Studio Network Systems server hardware for Media Services; and
WHEREAS, it is necessary to authorize the expenditure of funds within the Capital Improvement Budget; and
WHEREAS, this ordinance also requests the waiver of relevant sections of Section 329 of the Columbus City Code relating to competitive bidding; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to enter into contract with Brown Enterprise Solutions, LLC for the purchase of a Studio Network Systems server hardware for Media Services; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is authorized to enter into contract with Brown Enterprise Solutions, LLC for the purchase of a Studio Network Systems server hardware for Media Services for the contract amount of $113,228.44.
SECTION 2. That per the action authorized by Section 1 of this ordinance, the expenditure of $113,228.44, or so much thereof as needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance remaining for this project account to the unallocated balance account within the same fund upon receipt of proper notification from the Director of the Department administering said project that the project has been completed and the monies are no longer required for this project.
SECTION 6. That the relevant sections of Section 329 of the Columbus City Code relating to competitive bidding are hereby waived.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.