Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to modify a service contract with E.E. Ward Moving & Storage Co. LLC., to extend the agreement term end date from December 31, 2025 to December 31, 2026. This part of a planned modification as the period of performance of this contract and for the Lead-24 grant is March 1, 2025 through March 1, 2029. There is also a need to modify the contract to update the terms and conditions as federal regulations have been updated and the contract needs to align.
Original Agreement $ 10,000.00 PO512417
Modification No. 1 $ 0.00
Total $ 10,000.00
In accordance with C.C. 329.09(a):
1. No additional funds are required by this ordinance.
2. The additional services were anticipated per RFQ030001.
3. It is in the City’s best interest to continue with E.E. Ward Moving & Storage Co. LLC. current contract to provide moving and storage services to individuals when lead safe construction is set to begin on their property and their belongings need to be removed to address the hazards within the home as part of the Lead Safe Columbus programs.
The City of Columbus received grant funding for the Lead-Safe Columbus Program from the U.S. Department of Housing and Urban Development (HUD) Lead Hazard Reduction Demonstration Grant Program which was authorized by Ordinance 3263-2024. The period of performance for the grant is from March 1, 2025 through March 1, 2029. The purpose of the grant is to provide property owners with grants for lead safe, healthier, affordable housing for families with low and moderate income under HUD guidelines. The program provides lead abatement and healthy homes activities in accordance with HUD guidelines, including but not limited to, lead paint level testing, risk assessments, lead hazard control and healthy homes interventions and clearance tests, as well as outreach, education, and training.
The contract with E.E. Ward Moving & Storage Co. LLC., provides moving and storage services to individuals when lead safe construction is set to begin on their property and their belongings need to be removed to address the hazards within the home. This is a planned modification to extend the current contract term date to December 31, 2026 which is in alignment with the award based on RFQ030001.
Contract Compliance: the vendor number is 005928 and expires 04/16/2027
Fiscal Impact: No additional funding is needed at this time.
Title
To authorize the Director of the Department of Development to enter into a planned modification of a contract with E.E. Ward Moving & Storage Co. LLC., to extend the agreement term date through December 31, 2026 as well as update the terms and conditions based on updated federal regulations. ($0.00)
Body
WHEREAS, the Lead-Safe Home Renovations Program was established to assist low and moderate income homeowners with lead abatement services that would impact a household remaining safely in their home and to assist shelters, transitional housing, and dormitory style facilities which may be considered commercial living spaces; and
WHEREAS, the Department of Development has advertised for the Lead-Safe Columbus Program and the need for moving and storage services and it was awarded to E.E. Ward Moving & Storage Co. LLC; and
WHEREAS, there is a need to update the terms and conditions as a result of updated federal regulations; and
WHEREAS, it has become necessary in the usual daily operation there is a need to extend the term date of the contract from December 31, 2025 to December 1, 2026 as this is a planned modification since the award for this contract is through the period of performance of the grant which is March 1, 2025 through March 1, 2029; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is hereby authorized to modify a contract with E.E. Ward Moving & Storage Co. LLC, to extend the agreement term from December 31, 2025 to December 31, 2026.
SECTION 2. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.