Explanation
BACKGROUND: The Department of Public Safety, Division of Police, needs to purchase sixty-two (62) Panasonic Arbitrator 360 video cameras to install into existing police cruisers that have not been equipped with the cameras. The total cost for the cameras is $304,710.16. There is also a need to transfer funds within object levels in the grant fund. The Division of Police currently has approximately 160 front-line cruisers with the Panasonic Arbitrator 360 video camera. This video system replaces the Vision Hawk system which has been phased out due to age. Purchasing these additional sixty-two cameras will mean that over 220 front-line police vehicles will now have the Panasonic Arbitrator 360 video cameras.
Bid Information: The Purchasing Office has set up an universal term contract with Insight Public Sector for the purchase of video cameras under contract FL004640.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Insight Public Sector's # is 363949000 expires 2/19/2012.
FISCAL IMPACT: This ordinance authorizes an expenditure of $304,710.16 from the General Government Grant Funds for the purchase of video cameras. There is no financial impact on the General Fund operating budget for this purchase.
Emergency Designation: Emergency legislation is requested so the equipment can be ordered and be installed in existing police cruisers. Also, there is a need to encumber and spend the funds within the federal grant deadlines.
Title
To authorize and direct the Director of Finance and Management to issue a purchase order from an existing universal term contract with Insight Public Sector for the purchase of video cameras for the Division of Police, to authorize the transfer of funds within the grant funds, to authorize the expenditure of $304,710.16 from the General Government Grant Fund; and to declare an emergency. ($304,710.16)
Body
WHEREAS, the Department of Public Safety, Division of Police, needs to purchase video cameras to install into existing police cruisers; and
WHEREAS, the city has an universal term contract with Insight Public Sector for the purchase of video cameras; and
WHEREAS, the funding source for this purchase will come from the General Government Grant Fund; and
WHEREAS, funds need to be transferred within object levels in this grant fund; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order for the purchase of video cameras before grant deadline dates, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Insight Public Sector for the purchase of Panasonic Arbitrator Video Cameras for the Division of Police on the basis of the City's universal term contract number FL004640.
SECTION 2. That funds need to be transferred within this Grant as follows:
From:
DEPT 30-03| FUND 220| OBJ LEV (1) 03| OCA 338097| AMOUNT $236,355.66
DEPT 30-03| FUND 220| OBJ LEV (1) 06| OCA 338097| AMOUNT $60,227.15
To:
DEPT 30-03| FUND 220| OBL LEV (1) 02| OCA 338097| AMOUNT $296,582.81
SECTION 3. That the expenditure of $304,710.16, or so much thereof as may be needed, be and same is hereby authorized as follows:
| DEPT 30-03 | FUND 220 | OBJ LEV (01) 02 | OBJ LEVEL (03) 2206 | OCA 338097| PROJECT 338097
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.