Explanation
BACKGROUND: This ordinance authorizes the purchase of ammunition for the Division of Police from Vance Outdoors Inc. in the amount of $311,349.00. The Division of Police requests the purchase of ammunition for training and the qualification of police officers. There is a significant lead time for ammunition orders; therefore, orders need to be placed now to ensure sufficient supply for training. The Division of Police has already spent or encumbered $99,869.00 through the use of general funds with Vance Outdoors Inc.
Bid Information: The Purchasing Office has set up a universal term contract with Vance Outdoors Inc. for this type of ammunition.
Vance Outdoors Inc. is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance No.: Vance Outdoors Inc. certification number CC009245 expires 4/10/2025.
EMERGENCY DESIGNATION: Emergency legislation is requested since there is a significant lead time for ammunition orders.
FISCAL IMPACT: This legislation authorizes a total expenditure of $311,349.00 from the General Fund for the purchase of ammunition for the Division of Police from a universal term contract. The Police Division budgeted $457,600.00 in the 2024 General Fund budget for the purchase of ammunition.
Title
To authorize the Finance and Management Director to issue a purchase order and associate all General Budget Reservations to Vance Outdoors Inc. for the purchase of training ammunition for the Division of Police; to authorize the expenditure of $311,349.00 from the General Fund; and to declare an emergency. ($311,349.00)
Body
WHEREAS, the Purchasing Office has set up a universal term contract with Vance Outdoors, Inc. for ammunition; and,
WHEREAS, the Division of Police needs to purchase ammunition for ongoing training and for the necessary qualification of officers; and,
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order with Vance Outdoors, Inc. for the purchase of training ammunition due to the significant lead time for ammunition orders, for the immediate preservation of the public peace, health, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order and associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of ammunition from Vance Outdoors, Inc. for the Division of Police.
SECTION 2. That the expenditure of $311,349.00, or so much thereof as may be needed, is hereby authorized in the General Fund in object class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such account codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.